Specifications_for_DDA_Shelving_Release_2.pdf
PDF 235 KB Posted
- Attached to
- Shelving for DDA - UPDATED
- Solicitation number
- Event 32101-13946
- Issued by
- Shelby County, Tennessee
About this file
This specification document outlines requirements for high-density mobile shelving to be procured and installed by the State of Tennessee Department of General Services, Real Estate Asset Management (STREAM) for the Tennessee Department of Disability and Aging West Tennessee Regional Office Facility in Arlington. The shelving system must be rail-mounted with mechanical assist movement, barrier-free grouted rails, high visibility handles, anti-movement indicators, and steel-end panels, with capacity to accommodate a minimum of 2,750 standard banker boxes at 1,000 pounds per square foot weight capacity. The installation space measures 310 inches wide by 460 inches deep with shelving heights between 82 and 88 inches, and all rolling rows must maintain ADA-compliant spacing plus one to five inches for mobility. A pre-response conference is scheduled for July 15, 2026 at 1:00 p.m. Central Time via Microsoft Teams (attendance encouraged but not required), written questions are due July 8, 2026, and bids are due August 20, 2026 at 2:00 p.m. CDT. Respondents are required to conduct site visits prior to bid submission to take exact measurements and examine the facility, with the State making no allowances for errors due to failure to visit the site. The contractor must deliver and install the shelving within 60 days of purchase order issuance, with scheduling within five business days of product receipt.
The contractor shall provide a Lead Installer as the primary on-site point of contact and assume full responsibility for unpacking, assembly, inspection, installation, and debris disposal. Pricing must be F.O.B. Destination and inclusive of all delivery costs, with the contractor required to provide shipping confirmation within two weeks of purchase order receipt, delivery confirmation within two business days of arrival, and completion confirmation within two business days of the scheduled installation date. All goods must be Energy Star certified. Project closeout and invoicing must be completed within five days of installation completion. Bidders must be registered with the Tennessee Supplier Portal, comply with all applicable Tennessee contractor licensing requirements, and provide certificates of insurance covering workers' compensation, commercial general liability, and automobile liability with the State named as additional insured. Award will go to the lowest-cost responsive bid meeting all requirements. The contract is subject to appropriation and the State reserves the right to terminate for convenience with thirty days' written notice.
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| File | Type | Posted |
|---|---|---|
| Specifications.pdf | ||
| Terms_and_Conditions.pdf | ||
| Shelving_for_DDA.pdf |
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Text version
ITB 32101-13946 Specifications – Release 2 1
High Density Shelving for Department of Disability and Aging
The State of Tennessee, Department of General Services, Real Estate Asset Management (STREAM) is seeking bids for the one-time purchase and installation of high-density, mobile shelving for the Department of Disability and Aging West Tennessee Regional Office Facility at 11360 Milton Wilson Road, Arlington, TN 38002.
A.1. Definitions. For purposes of this Contract, definitions shall be as follows and as set forth in the Contract:
a. “ADA” means the American with Disabilities Act, which mandates accessibility requirements in all areas of public life.
b. “Approved State Contact” means the State’s designated point of contact for the Contractor regarding all services.
c. “Installation Services” means services that include, but not limited to, all labor required to deliver, assemble, install, or otherwise finish project.
d. “Lead Installer” means the main on-site point of contact for the State during installation.
e. “Mechanical Assist Movement” means a system that utilizes a hand-crank system with gear reduction, enabling users to move heavy inventory with minimal effort.
A.2. Shelving. The Contractor shall provide high-density, rail-mounted, mobile shelving to maximize the space depicted in Attachment A.
a. The Contractor shall ensure that all shelving includes:
1. Mechanical Assist Movement
2. Barrier-free, grouted rail,
3. High visibility handle,
4. Anti-movement indicator,
5. Steel-end panels,
6. Four (4) post construction,
7. Adjustable in a minimum of one (1) inch increments,
8. Shelves that hold a minimum of two thousand seven hundred-fifty (2,750) standard banker boxes with external dimensions (for the standard size) of approximately sixteen and three tenths (16.3) inches depth by twelve and one half (12.5) inches width by ten and one half (10.5) inches height. Design criteria should average forty (40) pounds per banker box for safety calculations.
ITB 32101-13946 Specifications – Release 2 2
9. Shelves shall have a minimum weight capacity of one thousand (1000) pounds per linear foot of carriage length.
10. Manufacturer’s standard range of colors for finish.
11. All other components necessary for the proper upkeep and operation of the shelving.
b. Shelving shall not include:
1. Back panels,
2. Center and back stops.
c. The Contractor shall provide a product that maximizes storage in the following space:
1. Room depth is three hundred ten (310) inches when entered from either door.
2. Room width is four hundred sixty (460) inches when entered from either door and is approximately square.
3. Shelving height shall be between eighty-two (82) inches and eighty-eight (88) inches high. Fire-alarm sprinkler heads are located one hundred six (106) inches above the floor and eighteen (18) clearance is required, twenty-four (24) inches of clearance preferred but not required.
4. Upon entering the room from either door, clearance for persons and wheelchairs shall be adequate to accommodate current ADA guidelines from all installed shelving and walls or other shelving.
5. Any tracks or rails installed on the floor or other hardware shall also conform to ADA guidelines to allow proper access.
6. Distance between shelving rows (if rolling shelving is used) shall be a minimum distance of ADA plus between one (1) and five (5) inches total for ample mobility.
7. Doorways are thirty-four and three quarter (34 ¾) inches wide by eighty-three and one quarter (83 ¼) inches tall.
A.3. Rolling or tracked shelving shall be easily operated and locked for safety purposes from established ADA height compliance levels.
A.4. Delivery. The Contractor shall deliver all goods within 60 days of purchase order issue unless otherwise approved by the State. Standard delivery of all goods shall be inside and ready for use, unless otherwise stated on the Approved State Contract’s purchase order. “Inside” means any location within the designated delivery building. “Ready for use” means the product is unpacked, assembled, inspected, and installed by the Contractor. All goods require acceptance by an Approved State Contact. The Contractor shall anticipate and make necessary arrangements for access to the delivery location considering presence and availability of loading docks, parking, and hours of operation.
a. Shipping Confirmation. Contractor shall provide acknowledgement, in
ITB 32101-13946 Specifications – Release 2 3 writing, of manufacturer's ship date within two (2) weeks or other agreed upon timeframe of receipt of a purchase order and subsequent order placement.
b. Delivery Confirmation. Contractor shall provide acknowledgement, in writing, of arrival of any goods and the receipt of these goods by an Approved State Contract within two (2) business days.
c. F.O.B. Destination. All goods shall be delivered F.O.B. Destination.
d. Delivery Clean Up. The Contractor shall be responsible for the removal and disposal of all packaging materials, and any other debris resulting from the standard delivery of goods, from delivery location.
A.5. Installation Services.
a. The Contractor shall establish a Lead Installer for the project. The Lead
Installer shall be responsible for activities including: attending pre-install meetings if requested by the State, confirming delivery dates, confirming installation dates, providing contact information for gaining building or dock access, reporting missing, delayed, or damaged items to the State and the Contractor, confirming receipt of drawings prior to install, ensuring all relative paperwork is signed and returned in a timely manner, and ensuring the completion of the installation.
b. The Contractor shall schedule installation with an Approved State Contact within five (5) business days of receipt of product.
c. The Contractor shall provide confirmation of completion or punch list of installation including implementation schedule for final completion of said punch list within two (2) business days of original scheduled installation.
d. The Contractor shall provide acknowledgement project closeout and invoice all product and labor within five (5) days of completion.
e. The Contractor shall be responsible for all necessary anchoring, verifying of loads, and seismic testing deemed necessary for proper installation of the product.
ITB 32101-13946 Specifications – Release 2 4
ATTACHMENT A
Room Dimensions:
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