Secured Shredding Services Region 2/9

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bid (IFB No. HHS0016081) for Secured Shredding Services targeting Region 2/9 facilities, specifically seeking a contractor to provide comprehensive document destruction services. The procurement requires bidders to have a minimum of three years of relevant experience and maintain NAID AAA certification, with services to be performed once every eight weeks. Contractors must provide and maintain secured bins/containers, collect documents, and destroy them within three business days using specific shredding methods like 5/16" strip cuts or cross-cutting to 5/32" x 1" particles. The contract will commence on September 1, 2025, and expire on August 31, 2026, with potential for up to three one-year renewals. Key deliverables include document shredding, media and hard drive destruction, and comprehensive reporting. Bid responses are due by July 22, 2025, at 10:30 AM Central Time, with pricing serving as a primary evaluation criterion. Bidders must submit detailed documentation including operational capabilities, reference forms, a HUB Subcontracting Plan, and solicitation affirmations.

The solicitation includes a strong emphasis on Historically Underutilized Business (HUB) participation, with a 26.0% HUB utilization goal for the contract. Vendors must demonstrate good-faith efforts to include Texas-certified HUB subcontractors and may be required to participate in a Mentor-Protege Program. The historical spend for similar services is $24,453.91 for the previous contract period. Contractors must maintain specific insurance coverages, including commercial general liability, workers' compensation, and professional liability insurance. The procurement is restricted to domestic bidders and requires comprehensive financial documentation demonstrating operational solvency and performance capacity. Failure to submit required exhibits like the Pricing Sheet, HUB Subcontracting Plan, and Solicitation Affirmations will result in automatic disqualification. Non-compliance with HUB requirements could potentially lead to bid rejection or debarment from state contracting for up to five years.