ESBD_429608_1751293208501_HHS0016081 - Exhibit E - HHS_Online_Bid_Room_Info.pdf
PDF 99 KB Posted
- Attached to
- Secured Shredding Services Region 2/9
- Solicitation number
- HHS0016081
- Issued by
- Sterling County, Texas
About this file
This document is Exhibit E for the HHS Online Bid Room Information related to Solicitation Number HHS0016081, issued by the Texas Health and Human Services Commission (HHSC). The document provides detailed instructions for vendors interested in submitting bids electronically through the HHS Online Bid Room, which is an optional but structured electronic submission process. Prospective bidders must complete a two-step registration process involving the Enterprise Portal, with a potential five-business-day waiting period to receive login credentials. Vendors are advised to carefully review the entire solicitation package and submit the XML Price Sheet and signed documentation with their response by the specified due date and time.
The document emphasizes strict adherence to submission requirements, warning that failure to follow the specified form and method of delivery may result in disqualification. Bidders who already have Enterprise Portal access must complete a new registration using a different email address. Technical difficulties or challenges with the online bid room will not be considered grounds for protesting a contract award. Interested parties with questions are directed to contact the Point of Contact listed in the solicitation package, and are strongly cautioned to allow sufficient time for the registration process to ensure timely bid submission, as late responses will not be accepted.
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Text version
Version 1.20 Revision Date 03/01/2024
Exhibit E HHS Online Bid Room Information
HHS0016081
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://hhsportal.hhs.state.tx.us/iam/portal/Home/portalHome/ mailto:pcsbids@hhsc.state.tx.us https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room
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