SC schools critical incident mapping

The South Carolina Department of Education is seeking a contractor to develop comprehensive critical incident mapping services for all public schools in the state through a Request for Proposal (RFP). The primary objective is to create detailed, accurate floor plans and mapping data that can be used by school districts, law enforcement, and public safety agencies for emergency response purposes. The contractor must physically visit each school to produce geo-referenced maps that include aerial imagery, gridded coordinates, room labels, exits, entrances, hazard locations, and utility information. Proposals are due on March 11, 2025, by 11:00 AM ET, with vendor questions required to be submitted by February 20, 2025. The evaluation process will assess proposals based on qualifications/experience (25 points), technical specifications (20 points), implementation plan (20 points), system description (15 points), security (15 points), and overall value (15 points). The contract period is expected to run from May 2, 2025, to May 1, 2027 (24 months), with an initial mapping completion timeline of 18-24 months.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged business enterprises. According to South Carolina Proviso H630, 1.116, the contractor will be limited to charging a maximum fee of $650 per school for initial mapping and annual maintenance services. The contractor must provide comprehensive training and implementation support to school districts and public safety agencies at least annually, with mapping data required to be compatible with existing emergency responder software platforms without additional software purchases or viewing fees. While no incumbent vendors are identified, the project scope suggests a statewide initiative covering all public schools in South Carolina, with an estimated total project value that could potentially exceed $780,000 depending on the total number of schools in the state. The contractor will be responsible for all travel costs associated with site visits and mapping, and must ensure the mapping data remains current through annual maintenance and update processes.