Award Posting Notice.doc

The Award Posting Notice from the South Carolina Department of Education details a statewide critical incident mapping project for public schools. The Request for Proposal (RFP) seeks a contractor to develop comprehensive school mapping services, requiring physical on-site visits to each school to produce geo-referenced maps with detailed information including aerial imagery, gridded coordinates, room labels, exits, entrances, hazard locations, and utility information. Proposals are due on March 11, 2025, by 11:00 AM ET, with vendor questions required by February 20, 2025. The contract period is set from May 2, 2025, to May 1, 2027, spanning 24 months, with an initial mapping completion timeline of 18-24 months.

The project has a maximum fee limitation of $650 per school for initial mapping and annual maintenance, with an estimated total project value potentially exceeding $780,000. The contractor must provide annual training and implementation support to school districts and public safety agencies, ensuring mapping data compatibility with existing emergency responder software platforms without additional fees. The evaluation process will score proposals across six categories: qualifications/experience (25 points), technical specifications (20 points), implementation plan (20 points), system description (15 points), security (15 points), and overall value (15 points). No specific set-aside designations for disadvantaged business enterprises were mentioned, and no incumbent vendors were identified in the documentation.