Panel Scoring Meeting Notice.docx

The document is a Panel Scoring Meeting Notice issued by the South Carolina Department of Education for the Critical School Mapping RFP (Request for Proposal) 5400027832. The evaluation panel will convene on June 18, 2025, at 849 Learning Lane in West Columbia to review proposals for a statewide critical incident mapping project for public schools. The meeting will follow a structured agenda including an open session, overview of the process, an executive session for proposal discussions and scoring, and a close session. Interested parties must email Kathy Santandreu with a specific subject line to receive Teams meeting information.

The related state and local contract opportunity involves developing comprehensive critical incident mapping services for all South Carolina public schools, with proposals due by March 11, 2025. The contract, valued potentially over $780,000, will run from May 2, 2025, to May 1, 2027, with an initial mapping completion timeline of 18-24 months. The project requires physical school site visits to produce geo-referenced maps including aerial imagery, gridded coordinates, room labels, exits, entrances, hazard locations, and utility information. Per South Carolina Proviso H630, 1.116, the contractor is limited to charging a maximum of $650 per school for initial mapping and annual maintenance. The evaluation will assess proposals across six criteria: qualifications/experience (25 points), technical specifications (20 points), implementation plan (20 points), system description (15 points), security (15 points), and overall value (15 points).