Santa Rosa County Septic to Sewer Conversion Program
Closed State & local contract opportunity
- Solicitation number
- 25-047
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- UNSPSC codes
- 78100000 Mail and cargo transport
- 70100000 Fisheries and aquaculture
- 70160000 Wildlife and flora
- 70120000 Livestock services
- 85150000 Food and nutrition services
- 70140000 Crop production and management and protection
- 80100000 Management advisory services
- 81140000 Manufacturing technologies
- 80161510 Serious accident prevention and management services
- Point of contact
-
- Procurement Department procurement@santarosa.fl.gov (850) 983-1851
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Santa Rosa County is seeking a professional engineering firm to provide comprehensive program and project management services for the Septic to Sewer Conversion Program, which is funded through Deepwater Horizon Oil Spill Natural Resource Damage Assessment (NRDA) funds. The county will award a contract to one firm to manage the multi-jurisdictional project involving four water utility partners: Pace Water System, Gulf Breeze Regional Water System, Holley Navarre Water System, and the Town of Jay. The primary objective is to convert up to 900 residential septic tanks to central sewer systems, with specific targets including 352 residences in Pace Water System, 219 in Gulf Breeze Water System, 194 in Holley Navarre Water System, and 130 in the Town of Jay. The selected firm will be responsible for coordinating planning meetings, providing technical assistance, collecting supporting documents, ensuring grant compliance, and monitoring waterways before and after conversion. A pre-bid meeting is scheduled for August 21, 2025, at 9:00 a.m. at the Santa Rosa County Environmental Department. Proposals will be evaluated based on six criteria: letter of interest and company profile (5 points), qualifications of key personnel (10 points), approach to project understanding (30 points), firm familiarity with septic to sewer projects and grant requirements (30 points), similar project experience (20 points), and professional references (5 points).
The contract will have an initial two-year term with options to renew for up to three additional one-year periods. The total grant funding for the project is $21,711,330, with approximately $16 million allocated for engineering and construction to be sub-awarded to water utility partners, and a Program/Project Management Services budget not to exceed $2 million. There are no specific set-aside designations or restrictions on responding organizations mentioned in the documents. The contract requires the selected firm to have extensive experience in managing grant-funded projects, with specific insurance requirements including workers' compensation, commercial general liability (minimum $1M per occurrence), business auto liability, and professional liability ($1M per occurrence). Payment will be based on task orders, with invoices submitted upon work completion and subject to annual county commission appropriations. The contract is funded through a Department of Environmental Protection grant (Agreement #DH022) and includes provisions for termination, public records compliance, and non-discrimination. Performance and payment are contingent on fund availability, and there are no reimbursable expenses associated with the agreement.
Opportunity text
MEMORANDUM
TO: Company Addressed DATE: Monday, August 11, 2025 FROM: Santa Rosa County Procurement Office SUBJECT: 25-047 Santa Rosa County Septic to Sewer Conversion Program
Notice is hereby given that the Santa Rosa County Board of County Commissioners requests Qualification Proposals from professional engineering firms interested in providing Program/Project Management, general engineering and technical assistance, administrative and planning services to carry-out the Santa Rosa County Septic to Sewer Program, grant-funded through Deepwater Horizon Oil Spill funds.
The selected firm will assign a principal Project Manager and will use local staff wherever possible to oversee the program in support of and reporting to the Santa Rosa County Grants and RESTORE Program Manager. General activities include coordination of planning meetings with program partners, providing technical assistance to and addressing needs of water utility partners, collecting required supporting documents as deliverables are met, and ensuring compliance with grant-funding requirements.
The County intends to award services to one (1) firm deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the County shall consider such factors as the ability of professional personnel; past performance; willingness to meet time and budget requirements; recent, current, and relevant projected workloads of the firm; and overall approach to project understanding. Firms should demonstrate their knowledge of managing grant-funded projects and management experience with similar projects within their qualifications.
All submissions shall be considered in accordance with the Florida Competitive Consultant Negotiations Act. (F.S. 287.055)
A pre-bid meeting will be held at 9:00 a.m. on August 21, 2025 at the Santa Rosa County Environmental Department, Conference Room, 6051 Old Bagdad Highway, Suite 301, Milton, Florida 32583.
Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Thursday, August 28, 2025.
Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Thursday, September 4, 2025, at which time will be publicly opened via Teams.
Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.
The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.
By order of the Board of County Commissioners of Santa Rosa County, Florida.
Files
| File | Type | Posted |
|---|---|---|
| Santa_Rosa_County_Septic_to_Sewer_Conversion_Program_(Addendum_#1_Revision).pdf | ||
| DH022_Santa_Rosa_Cty_Septic_(Executed_5.1.2025).pdf | ||
| RFQ_25-047_Draft_Contract.docx | DOCX document |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity