Santa_Rosa_County_Septic_to_Sewer_Conversion_Program_(Addendum_#1_Revision).pdf

REQUEST FOR QUALIFICATIONS

25-047

SANTA ROSA COUNTY SEPTIC TO SEWER CONVERSION

PROGRAM

August 11, 2025

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

BOBBY BURKETT – DISTRICT I

KERRY SMITH – DISTRICT II

RHETT ROWELL – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

25-047

REQUEST FOR QUALIFICATIONS

SANTA ROSA COUNTY SEPTIC TO SEWER CONVERSION

PROGRAM

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. NOTICE

II. STANDARD RFQ INSTRUCTIONS, SUBMITTAL REQUIREMENTS, AND GENERAL

REQUIREMENTS

III. STANDARD INSURANCE REQUIREMENTS

IV. SCOPE OF WORK

V. PROPOSAL REQUIREMENTS

VI. Evaluation Process Instructions

VII. EVALUATION CRITERIA

Attachments:

A - RFQ 25-047 Draft Contract

B - DH022 Santa Rosa Cty Septic (Executed 5.1.2025)

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1. NOTICE

1.1. Summary

MEMORANDUM

TO: Company Addressed DATE: Monday, August 11, 2025

FROM: Santa Rosa County Procurement Office

SUBJECT: 25-047 Santa Rosa County Septic to Sewer Conversion

Program

Notice is hereby given that the Santa Rosa County Board of County Commissioners requests Qualification Proposals from professional engineering firms interested in providing Program/Project Management, general engineering and technical assistance, administrative and planning services to carry-out the Santa Rosa County Septic to Sewer

Program, grant-funded through Deepwater Horizon Oil Spill funds.

The selected firm will assign a principal Project Manager and will use local staff wherever possible to oversee the program in support of and reporting to the Santa Rosa County Grants and RESTORE Program Manager. General activities include coordination of planning meetings with program partners, providing technical assistance to and addressing needs of water utility partners, collecting required supporting documents as deliverables are met, and ensuring compliance with grant-funding requirements.

The County intends to award services to one (1) firm deemed to be the most highly qualified to perform the required services. In determining whether a firm is qualified, the County shall consider such factors as the ability of professional personnel; past performance; willingness to meet time and budget requirements; recent, current, and relevant projected workloads of the firm; and overall approach to project understanding. Firms should demonstrate their knowledge of managing grant-funded projects and management experience with similar projects within their qualifications.

All submissions shall be considered in accordance with the Florida Competitive Consultant Negotiations Act. (F.S.

287.055)

A pre-bid meeting will be held at 9:00 a.m. on August 21, 2025 at the Santa Rosa County Environmental Department, Conference Room, 6051 Old Bagdad Highway, Suite 301, Milton, Florida 32583.

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Thursday, August 28, 2025.

https://procurement.opengov.com/portal/santarosafl

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Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Thursday, September 4, 2025, at which time will be publicly opened via Teams.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

1.2. Background

The program is a multi-jurisdictional collaborative septic to sewer conversion program for up to 900 connections. The objective is to restore and protect water bodies throughout Santa Rosa County that are tributaries to the Pensacola Bay Watershed by reducing pollutants, nutrients and pathogens discharged into East

Bay, Escambia Bay and Pensacola Bay. Partners include Pace Water System, Gulf Breeze Water System, Holley

Navarre Water System, Town of Jay and the Pensacola and Perdido Bays Estuary Program. The expected timeline of program completion is within 60 months (5yrs). Grant funding for the project has been made available to Santa

Rosa County through Natural Resource and Damage Assessment (NRDA), as identified in Florida’s Funded Priority

List 3b which can be found on https://gulfspillrestoration.noaa.gov/media/document/fltigfinalrp3ea508july2024pdf. The award is administered by the Florida Department of Environmental Protection’s Deepwater Horizon Office. Grant funds, totaling approximately $16M, for engineering and construction will be sub-awarded to water utility program partners for identified project areas. The Program/Project Management Services budget shall not exceed $2M.

The selected firm will supplement the SRC Grants Department Office resources and partners, by providing highly qualified Program/Project Management as well as technical and professional personnel to perform the duties assigned under the terms of this agreement and as indicated in the FDEP Grant Agreement DH022 Septic to Sewer

Conversion program work plan Tasks 1 through 6. The firm shall minimize to the maximum extent possible the SRC

Grants Department Office’s need to apply its own resources to assignments authorized by the department.

However, continuous coordination and communication with the Grants Program Manager is mandatory.

2. STANDARD RFQ INSTRUCTIONS, SUBMITTAL REQUIREMENTS, AND GENERAL

REQUIREMENTS

2.1. PRE-PROPOSAL ACTIVITY

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, and County staff, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be submitted through the Procurement

Portal.

All questions or inquiries must be received by 12:00 pm on Thursday, August 28, 2025. Any addenda or other modification to the bid documents will be issued through the Procurement Portal, five (5) days prior to the date and time of bid closing.

https://procurement.opengov.com/portal/santarosafl https://gulfspillrestoration.noaa.gov/media/document/fltigfinalrp3ea508july2024pdf

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Such addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda when submitting their bid. No respondent may rely upon any verbal modification or interpretation.

2.2. PREPARATION OF RFQ

The respondent shall submit proposals in accordance with the public notice.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A proposal submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A proposal submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A proposal submitted by an individual shall show the respondent’s name and official address.

A proposal submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form. The official address of the joint venture must be shown below the signature.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license # for the

State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The proposal shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

2.3. SUBMITTAL OF PROPOSAL

Proposals shall be submitted no later than the date and time prescribed in the advertisement or notice of solicitation and through the Procurement Portal.

2.4. INTEGRITY OF PROPOSAL DOCUMENTS

Respondents shall use the original documents provided by the Santa Rosa County Procurement Office and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

2.5. WITHDRAWAL OF SUBMITTALS

Any Respondent may withdraw its Submittal, through the Procurement Portal, at any time prior to the scheduled time for opening Submittals.

2.6. INTERPRETATION

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, through the Procurement Portal, but it shall be the Respondent’s responsibility to

6 | P a g e make inquiry as to Addenda issued. All such addenda shall become part of the contract and all Responders shall be bound by such Addenda whether received by the Responders.

2.7. PROPOSALS TO REMAIN SUBJECT TO ACCEPTANCE

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the response security prior to the end of this period.

2.8. CONDITIONAL & INCOMPLETE PROPOSALS

Santa Rosa County specifically reserves the right to reject any conditional response.

2.9. ADDITION/DELETION OF ITEM

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

2.10. SPECIFICATION EXCEPTIONS

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing, as a foot note on the applicable bid page and enclose a copy of the manufacturer’s specifications data detailing the changed item(s) with their bid. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

2.11. FAMILIARITY WITH LAWS

All applicable Federal and State laws, County and municipal ordinances, orders, rules, and regulations of all authorities having jurisdiction over the project shall apply to the bid throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

2.12. EXAMINATION OF DOCUMENTS AND SITE

Before submitting their proposal, the Respondent shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Respondent shall also examine all drawings, specifications, addenda, and other Contract Documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.

2.13. RIGHT TO REJECT PROPOSAL

The Owner reserves the right to waive informalities in bids to reject any or all proposals with or without cause and accept the proposal that in its judgment is in the best interest of the County.

2.14. DISQUALIFICATION OF RESPONDENTS

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its proposal:

• Submission of more than one proposal for the same work from an individual, firm or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

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• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. Default under previous contract.

• Listing of the respondent by any Local, State or Federal Government on its barred/suspended vendor list.

2.15. DISCRIMINATION

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

2.16. REVIEW OF PROCUREMENT DOCUMENTS

Per Florida Statute 119.071 (1) 2, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the responses, proposals, or final replies, whichever is earlier.

2.17. COMPLIANCE WITH FLORIDA STATUTE 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING

TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857,

susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE C, MILTON, FLORIDA 32570.

2.18. SUSPENSION OR TERMINATION FOR CONVENIENCE

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the

County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to

Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this Contract.

mailto:WANDAP@SANTAROSA.FL.GOV

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2.19. FAILURE OF PERFORMANCE/DELIVERY

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one

(1) year, at the option of the County.

2.20. AUDIT

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

2.21. PUBLIC ENTITY CRIME INFORMATION

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the bid package.

2.22. INVESTIGATION OF RESPONDENT

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish to the Owner any additional information and financial data for this purpose as the County may request.

2.23. FORM OF AGREEMENT

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and deliver to the County Procurement

Office all required contract documents. The awarded contractor shall also deliver the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County Procurement

Office before the successful contractor may proceed with the work.

3. STANDARD INSURANCE REQUIREMENTS

Vendor/Contractor agrees to carry and keep in force for the entire term of the contract with Santa Rosa County, and any extensions thereof, the following minimum levels of insurance coverage for any claims that may result from or relate to the services or products provided by Vendor/Contractor.

Workers’ Compensation: The contractor shall provide a workers' compensation insurance policy that meets the statutory requirements of the Florida Workers' Compensation Law. The policy shall also include employer's liability coverage with a minimum limit of $100,000 per accident, $500,000 per policy for occupational disease, and $100,000 per employee for occupational disease. The contractor shall furnish a certificate of insurance as evidence of such coverage before commencing work under this contract.

Commercial General Liability: The business shall maintain a commercial general liability insurance policy with minimum limits of $1,000,000 for each occurrence and $2,000,000 in the aggregate, covering bodily injury and property damage. The policy shall include the following coverages:

a. Premises/operations liability

b. Products/completed operations liability

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c. Contractual liability

d. Liability for independent contractors

Business Auto Liability: The Contractor shall maintain a minimum amount of $500,000 for each occurrence of bodily injury and property damage liability. This amount may be provided by a Combined Single Limit policy or a Split limit policy with at least $500,000 per person, $500,000 per accident and $500,000 for property damage.

This policy shall cover the following types of vehicles:

a. Vehicles owned by the Contractor or its employees

b. Vehicles rented or leased by the Contractor for the performance of the contract

c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them

Additionally, the Contractor shall obtain a Special endorsement to extend the coverage to any contractual liability arising from the contract.

Before signing any contract or agreement, the contractor must provide certificates of insurance that meet the following criteria:

a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.

b. Santa Rosa County must receive a written notice at least 30 days before any cancellation or change of any insurance policy.

c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.

d. These are the minimum requirements that may be modified depending on the nature and risk of the work.

If there are any exceptional circumstances, the county administrator or his designee has the authority to adjust these requirements.

3.1. Additional Insurance Required

The following outlines additional insurance coverage requirements, along with their minimum limits, for the given project. This coverage is in addition to the standard requirement.

General Requirements:

a. Carrier rating shall be A.M. best rating of B++V or better.

b. Notice of Cancellation, Non-Renewal, or material change in coverage shall be provided to Santa

Rosa County at least 30 days prior to action.

c. Santa Rosa County shall be named as additional insured on all policies except Workers'

Compensation.

3.2. Professional Liability

Professional Liability $1,000,000 Per Occurrence

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4. SCOPE OF WORK

4.1. Santa Rosa County Septic to Sewer Conversion Program Project Management Services

Services under this contract will require overall project management, technical, and administrative services needed to carry-out the program during all project phases from initiation to closing. The work is anticipated to consist of, but not be limited to, the following:

• Activities as defined in the workplan that includes: review of Project-related documents, budget oversight, contractor, coordination and oversight, deliverable reviews and verification, stakeholder coordination, permitting coordination support, access coordination, progress reporting to ensure the funds are expended timely and appropriately, preparation and submittal of progress reports, preparation and submission of payment requests, and related documentation, and overall Project coordination and supervision to ensure the project is carried out in accordance with applicable laws, rules, and regulations.

• Scheduling regular planning meetings at least quarterly with partners, timeline and milestone review. More frequent meetings may be required depending on program needs.

• Monitoring budget, cost timeline and progress of sub-awarded program partners.

• Procurement document development ensuring consistency of required content and project scope in subrecipient bid documents.

• Community outreach support providing project information to potential and active participants;

coordination with Grants Manager and partners to develop letter to be sent to residents about the program and statutory requirements related to septic to sewer conversions.

• Drafting required progress/activity reports for County for submission to grantors.

• Environmental and Engineering Technical support.

• Grant administration activities such as invoice collection and review for county processing, document collection demonstrating activities, project progress and met deliverables, compliance of grant award agreement, state and federal laws and any specific program terms and conditions.

4.2. Period of Performance

The firm selected by Santa Rosa County will be responsible for providing comprehensive Program and Project

Management, as well as Monitoring services. Additional task orders may be issued under this contract on an as-needed basis. The initial contract term will be two years, with the option to renew annually for up to three additional one-year periods, unless terminated in writing by the County.

4.3. Responsibility of Santa Rosa County Office of Management and Budget

Santa Rosa County Grant Manager will furnish, without cost to the firm, the following services and data under the terms of the Agreement:

1. Provide all criteria and full information about the awarded program requirements including objectives, constraints, budgetary limitations and time restraints.

2. Provide all grant funding requirements/conditions

3. Provide all contact information of program partners

4. Facilitate the furnishing of drawings, specifications, schedules, reports and other information prepared by

11 | P a g e program partners available to the Grant Manager considered pertinent to the firm’s responsibilities, as described herein.

5. Provide any historical information, existing plans, studies and other available data.

6. Furnish all necessary form letters, report templates, agreements, schedules and other document forms as needed.

7. Facilitate communication and coordination meetings amongst selected firm and county necessary points of contact.

4.4. CONFLICT OF INTEREST

The selected firm is ineligible to pursue any advertised work related to oversight, or any project involving the program partners, for which it was involved in developing the solicitation documents or Scope of Services.

5. PROPOSAL REQUIREMENTS

5.1. Proposal Requirements

5.1.1. Letter of interest, Company Profile, W/DBE's*

Respondent shall submit a letter of interest signed by a corporate officer or principal or an authorized representative of the prime consultant authorized to obligate the firm contractually. The letter shall include the business address, telephone number, e-mail and the name of the prime consultant that the County can contact for additional information (2-page limit).

Respondent shall provide a brief profile of their company, which should include their firm’s legal name; history;

business structure; designation of the legal entity by which business operates (sole proprietor, partnership, corporate, LLC, etc.); type of ownership (small business, small disadvantaged business or W/MBE business); length of company's existence; locations of their parent company, branch or subsidiary and proposed project team; total number of personnel including personnel by discipline; and firm’s field of expertise. (2-page limit)

*Response required

5.1.2. Qualifications of Key Personnel*

Describe the education, experience and relevant abilities of key personnel and proposed subcontractors who will be responsible for program management, planning and technical assistance duties and identify their precise role in accomplishing the work. Describe designated Project Manager’s past work on other Northwest Florida general engineering consultant program management projects, as well as involvement in similar septic to sewer, wastewater infrastructure projects, along with stakeholder engagement for similar projects. Other information demonstrating personal and professional integrity and competence should also be included. Include information on current and projected workloads of each key personnel to demonstrate ability to meet time requirements. (4-page limit) (Page count doesn’t include resumes)

*Response required

5.1.3. Approach to Project/Understanding*

Demonstrate understanding of program management duties proposed and ability to manage multiple projects and partners required by SRC. Describe your program management technical approach to be taken in addressing the proposed work. Identify specific issues for this work that are unique or problematic, and what steps should be taken to address these complex issues. The description shall include understanding of design, permitting and coordination of wastewater and septic to sewer or similar infrastructure projects; project schedule/work management plan strategy; stakeholder management; and outlining the service performance time expected for the program. Identify financial issues that may increase costs. Discuss approach to meeting required grant-funded project deliverables and grant administrative duties for project scope. Provide approach to quality assurance/control. (7-page limit)

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*Response required

5.1.4. Firm familiarity with septic to sewer/wastewater projects and Deepwater Horizon Oil Spill & RESTORE Funded Grant Requirements*

Identify the firm’s prior work with like projects, especially SRC projects, and overall experience with grant-funded projects, especially Deepwater Horizon Oil Spill, NRDA and RESTORE funded programs. List each grant project separately to include jurisdiction name, project name and type, and grant amount. Describe specific areas of expertise, knowledge and administrative involvement and status/outcome of the grant-funded projects. (4-page limit)

*Response required

5.1.5. Similar Project Experience *

Identify five (5) of the firm’s prior relevant program/project management experience, within the last five years, specific to managing and monitoring wastewater infrastructure installation, septic to sewer projects, water quality monitoring, engineering design, stormwater design, environmental design, development of construction plans;

project cost estimates; bid document preparation; post construction engineering services and other miscellaneous engineering and planning services. Please detail dollar value of each related contract and your time schedule for accomplishing the respective phases of services provided. Indicate the individuals on your staff who had responsibility for each project and whether these people are still with your firm. (5-page limit)

*Response required

5.1.6. References*

Provide a list of references with names, titles, phone numbers and e-mail addresses of persons representing the owner and general contractor for at least three (3) similar projects identified.

*Response required

5.1.7. Sworn Statement Public Entity Crimes*

Please download the below documents, complete, and upload.

• Sworn_Statement_Public_Enti...

*Response required

5.1.8. Conflict of Interest Form*

Please download the below documents, complete, and upload.

• Conflict_of_Interest.pdf

*Response required

5.1.9. Non-Collusion*

Respondent confirms that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute

838.22.

☐ Please confirm

*Response required

5.1.10. Please provide proof of registration with State of Florida Division of Corporations* *Response required https://government-project.s3.us-west-2.amazonaws.com/63268/bdc84a00-8127-48a2-ba1c-78febaa634c3_Sworn_Statement_Public_Entity_Crimes.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4APSBYUZ5%2F20250811%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250811T131331Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDxT%2FMFknTrO0cRhJUcdvvCMaJGCYqX1JHmhKnu%2BnUVBAIgQmhUmduPANTkkEdDwhjxxMU7e6O6c7C6CpLV4gL0XSIqkwUI7f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDONKtqliN214GH3JvyrnBJpND%2B3Wn9vP8anYTWnyGne23QylQIbFIwfOtndNAHoWQw8YdpgPOIVTXy%2B%2FnN26oghRc%2FZmV68ObdT2nGbBggSak6vVR10Oja3fWxKFM7a7DL0ly2%2FQG%2FZGl0FWxQX19r7waKzknTkhBKCZakAqKXY6LmSuEgGQY0sZlSWRpy5hlb97w2ZopaKeAk3iuPg%2Fee8R8J%2B8uY1FMqeY4Qp33m0ooeevlOY5LDiDRomTrlVqDPjInCGQkNiQkFZecKGXiF3ovC3HsNe7YPbmKCC%2BP7fyK1KUbRv6br4CPiVj7v6GyPqlZ8VJY%2FwJe16CgiperuKYzvWqS0HZBlgVCiiz8ED79LP9BMNkfdejz97KXD5OjHx4GAJMFCbpaP2KmxASPpgxaIEaYaFs%2Bbg5hhHUjatGguIlPQ3RFb1LuoIiKII5xuYQnUJrmkQujj0BKCo2U1CZ6qmmg8QIo%2Fd7AqI8peH0YS6BgAnVoDIPnUdtSlPPP1ffDAVVJBUkKIDAppQGfBO3bO7O4dW5ruX6kmVl9%2BUXlFzoHFSPh%2FyTfGmyIe3phfVqfz%2B0e858liJ9Im68GPWybKjL%2Bs%2BAeT%2F41bxVtP8DvxWXAPSwHogkdbfpJhgMckAqlaWot%2FNE20B0K3%2FSRUKKFl79Bs2m9gmxxo9iicsIpALrp6E1hw6soQVqk31fV%2Bu1ZNDo88PcwoBPvoFFJGTnxXTFfwGsmsSTWq0hDx4Dq%2B1ksLNvyVF853x3YMoAkzWJRQRB5HEwRVwvuxmH%2B9gjTHNYNOrCI8ejFh6kPrOMFdOhP4C761PwgPFyXVqrgYqgY62bjDCNt%2BfEBjqbAVwSt%2BDwVZ9Zy%2Bi%2BG%2FnZgaAg86B8FYxSqnEF1hTi0k6pk%2BjXZnx53INW0LbS3cZrJ3zCWtRVJnC%2BuF%2FZR5HMgvyJqC3EYtdO4o67nxONJesscK9Z98irvIx%2B2F6Hq%2B5tAYS%2B8c8KIHksr%2FOAZQ4tY3ZEkWo3An9m9bmQ6LYZk2vpX9IGqmlblqb%2BrX5kbLgV2%2F41GIwIIlE7hIR3&X-Amz-Signature=7fd9bd03429843d8aa98fc60efef213c3fc109b0e56b2b750532125c68bbfd6c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Sworn_Statement_Public_Entity_Crimes.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/63268/3d024bad-852a-417f-aa6b-248dca843266_Conflict_of_Interest.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4APSBYUZ5%2F20250811%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250811T131331Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDxT%2FMFknTrO0cRhJUcdvvCMaJGCYqX1JHmhKnu%2BnUVBAIgQmhUmduPANTkkEdDwhjxxMU7e6O6c7C6CpLV4gL0XSIqkwUI7f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDONKtqliN214GH3JvyrnBJpND%2B3Wn9vP8anYTWnyGne23QylQIbFIwfOtndNAHoWQw8YdpgPOIVTXy%2B%2FnN26oghRc%2FZmV68ObdT2nGbBggSak6vVR10Oja3fWxKFM7a7DL0ly2%2FQG%2FZGl0FWxQX19r7waKzknTkhBKCZakAqKXY6LmSuEgGQY0sZlSWRpy5hlb97w2ZopaKeAk3iuPg%2Fee8R8J%2B8uY1FMqeY4Qp33m0ooeevlOY5LDiDRomTrlVqDPjInCGQkNiQkFZecKGXiF3ovC3HsNe7YPbmKCC%2BP7fyK1KUbRv6br4CPiVj7v6GyPqlZ8VJY%2FwJe16CgiperuKYzvWqS0HZBlgVCiiz8ED79LP9BMNkfdejz97KXD5OjHx4GAJMFCbpaP2KmxASPpgxaIEaYaFs%2Bbg5hhHUjatGguIlPQ3RFb1LuoIiKII5xuYQnUJrmkQujj0BKCo2U1CZ6qmmg8QIo%2Fd7AqI8peH0YS6BgAnVoDIPnUdtSlPPP1ffDAVVJBUkKIDAppQGfBO3bO7O4dW5ruX6kmVl9%2BUXlFzoHFSPh%2FyTfGmyIe3phfVqfz%2B0e858liJ9Im68GPWybKjL%2Bs%2BAeT%2F41bxVtP8DvxWXAPSwHogkdbfpJhgMckAqlaWot%2FNE20B0K3%2FSRUKKFl79Bs2m9gmxxo9iicsIpALrp6E1hw6soQVqk31fV%2Bu1ZNDo88PcwoBPvoFFJGTnxXTFfwGsmsSTWq0hDx4Dq%2B1ksLNvyVF853x3YMoAkzWJRQRB5HEwRVwvuxmH%2B9gjTHNYNOrCI8ejFh6kPrOMFdOhP4C761PwgPFyXVqrgYqgY62bjDCNt%2BfEBjqbAVwSt%2BDwVZ9Zy%2Bi%2BG%2FnZgaAg86B8FYxSqnEF1hTi0k6pk%2BjXZnx53INW0LbS3cZrJ3zCWtRVJnC%2BuF%2FZR5HMgvyJqC3EYtdO4o67nxONJesscK9Z98irvIx%2B2F6Hq%2B5tAYS%2B8c8KIHksr%2FOAZQ4tY3ZEkWo3An9m9bmQ6LYZk2vpX9IGqmlblqb%2BrX5kbLgV2%2F41GIwIIlE7hIR3&X-Amz-Signature=bb02e3767cf51406439c9a77db3bc15d0d8c9f134714198a4de19e744d1a9fcf&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Conflict_of_Interest.pdf%22&x-id=GetObject

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5.1.11. Please provide copy of current insurance declaration page. * *Response required

5.1.12. Please provide your UEI number:*

*Response required

5.1.13. Please confirm that you have read and understand the information contained herein. * ☐ Please confirm

*Response required

6. Evaluation Process Instructions

6.1. EVALUATION PROCESS

Santa Rosa County reserves the right to waive any informalities or reject any and all Responses, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this Response and to accept the Response that in its judgment will best serve the interest of the County. The County reserves the right to award the bid to the respondent submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all bids or to waive any irregularity or technicality in bids received. Santa Rosa County shall be the sole judge of the bid and the resulting negotiated agreement that is in its best interest and its decision shall be final.

6.2. STAFF EVALUATION AND SHORTLISTING

If there are more than five (5) valid submissions for the RFQ, staff will evaluate the submissions based on the identified criteria and shortlist the firms to 5 who will make formal presentations to the Board of County

Commissioners.

Santa Rosa County reserves its right to reject any or all Responses, including without limitation nonconforming, nonresponsive, unbalanced, or conditional Bids. The County further reserves the right to reject the Response of any

Responder whom it finds after reasonable inquiry and evaluation to not be responsible. In evaluating Responses, the County may consider the qualifications of Responders and may consider the qualifications and experience of

Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted with the Response.

7. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Letter of interest, Company Profile, W/DBE's Points Based 5 (5% of Total)

2. Qualifications of Key Personnel Points Based 10 (10% of Total)

3. Approach to Project/Understanding Points Based 30 (30% of Total)

4. Firm familiarity with septic to sewer/wastewater projects and Deepwater

Horizon Oil Spill & RESTORE Funded Grant

Requirements

Points Based 30 (30% of Total)

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5. Similar Project Experience Points Based 20 (20% of Total)

6. Professional References Points Based 5 (5% of Total)