Safety Service Patrol-York County

The Commonwealth of Pennsylvania Department of Transportation (PennDOT) District 8-0 is soliciting bids for a Safety Service Patrol contract in York County through an Invitation for Bids (IFB) procurement posted on February 12, 2026, with bids due by February 26, 2026. The contract seeks a single-award vendor to provide expeditious removal of disabled and accident vehicles along with small non-hazardous debris removal from specified roadways including Interstate 83 (exits 14-28) and US Route 30 (PA 462 to Hallam), thereby reducing traffic congestion and delays. The contractor must provide two Safety Patrol Vehicles (SPVs) plus backup vehicles with qualified operators patrolling during initial hours of 6:00 AM to 9:00 AM and 2:00 PM to 6:30 PM, Monday through Friday, with weekend and special event coverage as needed, and must provide all services free of charge to motorists. Required qualifications include a minimum of six years of experience in the automotive towing business, commitment to perform 100 percent of towing services via notarized statement, and provision of trained operators holding current Pennsylvania Class C Driver's licenses, valid medical certification, and clean driving records with a minimum hourly rate of $23.00 per hour. Compensation is structured as an hourly rate per SPV during actual patrol operations only, with the contractor responsible for all vehicle acquisition, maintenance, fuel, equipment, operator uniforms meeting ANSI Class 3 reflective standards, and cellular service with Push-to-Talk capability; all SPVs must be dual rear wheel vehicles with 14,500 pounds GVWR manufactured within two years and equipped with specified safety features and towing equipment. The contractor must complete a 180-calendar-day notice-to-proceed period and successfully complete a 16-hour initial Safety Service Patrol Training Program plus 8-hour annual refresher training. Questions must be submitted by February 19, 2026, with a virtual bid opening via Microsoft Teams, and the contract includes renewal options for up to three additional one-year terms with annual rate increases of up to 3.00%, contingent on 90-days' written notice from the Commonwealth prior to expiration.

This procurement is restricted to certified small businesses through the Small Business Procurement Initiative established under Executive Order 2011-09, requiring bidders to obtain and submit small business certification from the Department of General Services at bid opening. The contract is federally funded and subject to Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, with prime contractors required to make prompt payment to all subcontractors within seven calendar days of receiving PennDOT payment without withholding retainage, submit monthly EO-402 DBE/SBE Status Reports, and demonstrate good faith efforts to identify and utilize certified DBE and Small Business Enterprise (SBE) firms; failure to comply constitutes material breach and may result in contract termination, payment withholding, liquidated damages, suspension, debarment, or future bidding disqualification. Bidders must submit bid security equal to 15 percent of the total contract cost in the form of a bid bond, performance bond, irrevocable letter of credit, certificate of deposit, or certified check, with performance security of 15 percent due within ten days of contract execution; acceptable payment guarantee alternatives include a certified check, cashier's check, or irrevocable letter of credit, with all surety bond costs considered incidental to the project. The contractor must also maintain comprehensive general liability insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence, workers' compensation insurance as required by Pennsylvania law, and name the Commonwealth as an additional insured party with 30-days' prior written notice of cancellation provisions (15 days for non-payment). Additional contract requirements include federal lobbying certification and disclosure compliance, worker protection and investment certification per Pennsylvania law, and compliance with Pennsylvania's enhanced minimum wage provision of $15.00 per hour with annual cost-of-living adjustments. No specific award value or budget range is disclosed in the procurement documents; compensation is structured on an hourly rate basis per SPV during actual patrol operations.