Rough Cut Lumber D5 Open End Contract

West Virginia Division of Highways is requesting quotations on a Rough Cut Lumber D5 Open End Contract (ARFQ 0803 DOT2700000015, Version 2) to supply rough-cut lumber products for state agencies across District 5, with quotations due September 22, 2026 at 10:30 a.m. This is an indefinite-delivery, indefinite-quantity open-end contract structure allowing the state to place orders as needed throughout the contract term.

The scope comprises 16 line items of rough-cut lumber and related materials: rough oak lumber in dimensions ranging from 2" × 8" × 10' through 6" × 6" in lengths up to 30', side boards (oak, per Commodity Code 11121617), poplar stakes, survey stakes (1" × 1" × 3'), bridge timbers, deck boards, cribbing blocks, and a delivery-fee line item. Quantities per line item range from 25 to 100 units. All standard delivery costs must be included in core item pricing; Line 16 is reserved for non-standard delivery charges only. The 4" × 4" rough-cut oak is priced on industry-standard 8-foot lengths. Delivery is to various state agency locations as specified by individual orders.

The solicitation does not specify unit pricing or total contract value; pricing will be established through vendor quotations. Technical questions were due September 16, 2026 at 10:00 a.m.; Addendum 1, issued September 16, contains responses to vendor questions. Vendors must acknowledge receipt of all addenda and submit the Addendum Acknowledgment Form with their bids to avoid disqualification. Quotations should be submitted to the Procurement Division, Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305. Contact James F. Moffatt, buyer, at 304-414-0815 or james.f.moffatt@wv.gov for additional information.