Final_ARFQ_0803_DOT2700000015_2_WV_ARFQ_FORM.PDF
PDF 747 KB Posted
- Attached to
- Rough Cut Lumber D5 Open End Contract
- Solicitation number
- ARFQ 0803 DOT2700000015 2
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) Form issued by the State of West Virginia Division of Highways for a Rough Cut Lumber D5 Open End Contract. The solicitation number is ARFQ 0803 DOT2700000015, Version 2, and was issued on September 16, 2026, with bids closing on September 22, 2026, at 10:30 AM. The request comprises 16 line items for various rough cut lumber products needed by all state agencies, including rough oak lumber in multiple dimensions (ranging from 2" x 8" x 10' to 6" x 6" x 30'), side boards, poplar stakes, survey stakes, bridge timbers, deck boards, cribbing blocks, and a delivery fee. Quantities vary by item, with rough oak products ranging from 25 to 100 units each, and technical questions were due by 10:00 AM EST on September 16, 2026. This is an open-end contract with delivery to various state agency locations as indicated by individual orders. Addendum 1 was issued to attach responses to vendor questions, and bids should be submitted to the Procurement Division, Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, WV 25305.
The solicitation does not specify unit pricing or total contract value in the provided documentation. Invoicing and shipping are directed to all state agencies at various locations as indicated by order. The document references specific commodity codes and manufacturer specifications for each line item but does not identify any set-asides, incumbent vendors, or renewal options. As an open-end contract, the terms allow state agencies to order the specified lumber products as needed, with unit pricing and total contract value to be established through vendor quotes submitted in response to this ARFQ. All offers are subject to the terms and conditions contained in the complete solicitation documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| ARFQ DOT2700000015.pdf | ||
| Addendum 01 ARFQ DOT2700000015.PDF | ||
| Final_ARFQ_0803_DOT2700000015_1_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Sep 16, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2038314 Reason for Modification:
Doc Description: Rough Cut Lumber
D5 Open End Contract
ADDENDUM 01
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-16 2026-09-22 10:30 ARFQ 0803 DOT2700000015 2
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 16, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM 01
ADDENDUM 1 IS ISSUED FOR THE FOLLOWING REASONS:
1. TO ATTACH RESPONSES TO QUESTIONS FROM VENDORS
NO OTHER CHANGES
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
VARIOUS LOCATIONS AS
INDICATED BY ORDER
No City WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Rough Oak 2" x 8" x 10' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 2" x 8" x 10'
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Rough Oak 2" x 8" x 16' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 2" x 8" x 16'
Date Printed: Sep 16, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Rough Oak 3" x 8" x 10' 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 3" x 8" x 10'
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Rough Oak 6" x 6" x 24" 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Rough Oak 6" x 6" x 24"
Date Printed: Sep 16, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Rough Oak 6" x 6" x 30" 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
Rough Oak 6" x 6" x 30"
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Side Board 2 1/2" x 10" x 14' 30.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Side Board 2 1/2" x 10" x 14'
Date Printed: Sep 16, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 4 x 4 Rough Cut Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
4 x 4 Rough Cut Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 3/4" x 1 1/2" x 3' Poplar Stakes 100.00000 EA
Comm Code Manufacturer Specification Model # 11121615
3/4" x 1 1/2" x 3' Poplar Stakes
Date Printed: Sep 16, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 1' x 1' x 3' Survey Stakes Oak 100.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
1' x 1' x 3' Survey Stakes Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 4" x 4" x 12' Bridge Timbers Pine 50.00000 EA
Comm Code Manufacturer Specification Model # 11121616
4" x 4" x 12' Bridge Timbers Pine
Date Printed: Sep 16, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 2" x 6" x 12.5' Deck Boards Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
2" x 6" x 12.5' Deck Boards Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 2" x 8" x 12.5' Deck Boards Oak 50.00000 EA
Comm Code Manufacturer Specification Model # 11121617
2" x 8" x 12.5' Deck Boards Oak
Date Printed: Sep 16, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 7" x 9" x 4' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
7" x 9" x 4' Cribbing Block Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 6" x 6" x 4' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
6" x 6" x 4' Cribbing Block Oak
Date Printed: Sep 16, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 6" x 6" x 3' Cribbing Block Oak 25.00000 EA
Comm Code Manufacturer Specification Model # 11121617
Extended Description:
6" x 6" x 3' Cribbing Block Oak
INVOICE TO SHIP TO
ALL STATE AGENCIES STATE OF WEST VIRGINIA
VARIOUS LOCATIONS AS
INDICATED BY ORDER
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Delivery Fee
Comm Code Manufacturer Specification Model # 78121603
Extended Description:
Delivery Fee
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTION DUE BY 10AM EST 2026-09-16
Document Phase Document Description Page
DOT2700000015 Final Rough Cut Lumber D5 Open End Contract
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File details come from the government source that posted it. Updated .