Roof & Gutter Repairs

Southampton Public Schools in Suffolk County, New York, is soliciting bids for a comprehensive Roof & Gutter Repairs contract (Bid No. SPS25-006) to be executed from July 1, 2025, through June 30, 2026, with potential two-year renewal options. The procurement covers roof and gutter repair services across multiple district facilities, including Southampton High School, Southampton Intermediate School, Southampton Elementary School, Administration Building, and Transportation Building. Bidders must be certified by at least one manufacturer (Johns Manville or Carlisle Roofing Systems) to install built-up, membrane, and modified bitumen roofs, demonstrating specialized technical qualifications. The bid requires detailed pricing per square foot for new roof installation, roof removal, and gutter/downspout replacement, with a mandatory 20-year warranty. Specific performance requirements include emergency repair capabilities within four hours of being called and completion of non-emergency work within one business week. Proposals are due on May 1, 2025, at 2:00 PM, with the district planning to award contracts to up to two low-bidding vendors to ensure service availability.

The contract does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The procurement allows for a unique vendor selection approach, wherein the district will prioritize services from a primary vendor and utilize a secondary vendor if the primary contractor cannot perform. Material costs will be reimbursed at certified cost plus 15%, providing transparency in pricing mechanisms. While specific budget ranges are not detailed in the documentation, the comprehensive scope of work covering multiple school facilities suggests a potentially significant contract value. The district's strategy of maintaining two qualified vendors indicates a focus on ensuring continuous and reliable roofing and gutter repair services across its educational infrastructure. The requirement for manufacturer certifications and extensive warranty provisions suggests a strategic approach to long-term facility maintenance and quality assurance.