RFQ for Janitorial Services - Douglas ESD

Douglas Education Service District is requesting quotes for after-hours janitorial services at administrative offices, with quotes due October 2, 2026 and a mandatory site visit on September 14, 2026 at 10:00 a.m.

The scope spans three locations: Main Building and Annex Building at 1871 NE Stephens Street, Roseburg, Oregon (daily Monday–Friday service) and Myrtle Creek Classroom Modular at 651 Division Street, Myrtle Creek, Oregon (bi-weekly service on Tuesdays and Thursdays). All cleaning must be completed after 8:00 p.m. unless otherwise approved. Daily tasks include dusting, spot cleaning, sanitizing high-touch surfaces, sweeping and mopping, emptying trash and recycling, removing cobwebs, and stocking consumable products across common areas, restrooms, kitchens, break rooms, reception areas, cubicles, and offices. The Main Building contains six restrooms, Annex two, and Myrtle Creek one. Douglas ESD will provide vacuums, cleaning carts, microfiber cloths, and related tools unless otherwise agreed; contractors must identify which supplies and equipment are included in their quoted price. Contractors provide all labor, supervision, transportation, and any additional equipment or supplies required to perform services to industry standards for commercial janitorial work.

The initial contract term runs from November 2, 2026 through June 30, 2027, with the District retaining the option to renew or extend for additional periods based on satisfactory performance, district need, mutual agreement, and available funds.

Evaluation criteria include price, contractor qualifications and experience, ability to meet scope and required schedule, staffing capacity and supervision plan, quality control processes, responsiveness and completeness of submission, references and prior performance, and ability to provide emergency or additional services. Douglas ESD is not obligated to award to the lowest-priced quote and reserves the right to negotiate contract terms, request clarifications, conduct interviews, and reject any or all quotes.

Prior to contract execution, the selected contractor must provide proof of commercial general liability insurance, workers' compensation insurance, and automobile liability insurance if contractor vehicles are used. Questions are due September 21, 2026 at 4:00 p.m., with district responses posted by September 23. Quotes must be submitted through OregonBuys.