EXHIBT A - Scope of Work.pdf

Exhibit A — Scope of Work The contractor shall provide all labor, supervision, transportation, equipment, and supplies necessary to perform the janitorial services described below unless otherwise stated in the final contract.

The contractor shall perform services in a professional manner and in accordance with industry standards for commercial janitorial work. Cleaning shall be completed after 8:00 p.m. unless otherwise approved by the district.

Locations 1871 Stephens St, Roseburg OR 97470 | Main Building | Daily (Monday-Friday) 1871 Stephens St, Roseburg OR 97470 | Annex Building | Daily (Monday-Friday) 651 Division St, Myrtle Creek OR 97457 | Myrtle Creek Classroom Modular | Bi-Weekly (Tuesday/Thursday)

General Service Expectations The contractor shall

1. Provide Services daily, Monday – Friday | Main Office and Annex and ensure staff arrive after 8:00 p.m. unless otherwise approved by the district.

2. Provide Services bi-weekly, Tuesday & Thursday | Myrtle Creek Classroom

3. Check the custodial room board each service day for notes or special instructions.

4. Review the building calendar posted in the custodial room to confirm scheduled meetings or events.

5. Secure doors, lights, and work areas as instructed by the district.

6. Report maintenance concerns, safety issues, damage, leaks, broken fixtures, supply shortages, or unusual conditions promptly.

7. Use appropriate cleaning methods and products for each surface.

8. Follow all safety requirements related to cleaning chemicals, equipment, and facility access.

9. Ensure janitorial staff conduct themselves professionally while on district property.

10. Maintain confidentiality regarding any records, student information, staff information, or district materials observed during service.

11. Avoid disturbing papers, files, materials, desks, workstations, or personal property unless specifically instructed.

12. Leave drink cans in designated areas and do not remove them for recycling unless directed by the district.

Common Areas, Play Room, Evaluation Rooms, and Conference Rooms The contractor shall perform the following tasks daily in common areas, the play room off reception, evaluation rooms, and conference rooms:

1. Dust all accessible flat areas, ledges, counters, cabinets, fixtures, windowsills, office equipment, chair backs, and chair bases.

2. Spot clean accessible surfaces for fingerprints, smudges, and visible marks.

3. Clean and sanitize phone receivers.

4. Clean and sanitize drinking fountains.

5. Spot vacuum carpeted floors and mats as needed.

6. Sweep and mop all non-carpeted floors, including hallways.

7. Spot clean carpet, furniture, walls, light switches, and similar surfaces as needed.

8. Remove fingerprints from doors, windows, and mirrors.

9. Empty and remove all regular trash and recycling, and reline receptacles as needed.

10. Leave all drink cans unless otherwise instructed.

11. Clean entry door windows and glass on interior hallway doors.

12. Remove cobwebs as needed.

Restrooms The contractor shall perform the following tasks daily in all restrooms:

Main (6 total) | Annex (2 total) | Myrtle Creek (1 total)

1. Clean and disinfect toilets, sinks, counters, fixtures, partitions, dispensers, and all other high-touch areas.

2. Remove trash, including women’s sanitary disposal receptacles and diaper bins.

3. Clean all glass and mirrors.

4. Sweep and damp mop restroom floors.

5. Stock all paper goods and consumable products.

6. Clean vent grates and remove cobwebs as needed.

7. Report plumbing issues, leaks, clogs, damaged fixtures, or low inventory concerns promptly.

Kitchen and Break Room Areas — Main and Annex The contractor shall perform the following tasks daily in kitchen and break room areas, including the small coffee area and sink in the Annex:

1. Remove all trash and recycling and dispose of materials as instructed.

2. Sweep and mop all non-carpeted floors.

3. Clean tabletops, chairs, counters, sinks, outside of appliances, chair backs, and chair bases.

4. Restock consumable products.

5. Spot clean trash receptacles.

6. Remove cobwebs as needed.

7. Damp clean table legs as needed.

Reception, Cubicles, Offices, and Annex The contractor shall perform the following tasks daily in reception areas, cubicles, offices, nurses area, and Annex spaces:

1. Empty and remove all regular trash and recycling, and reline receptacles as needed.

2. Leave all drink cans unless otherwise instructed.

3. Spot vacuum carpeted floors and mats as needed.

4. Dust mop and wet mop all hard floors.

5. Spot clean visible fingerprints, smudges, doors, light switches, and other high-touch areas as needed.

6. Dust partition desk cubicle wall tops/windows.

7. Report any unusual conditions, safety concerns, or maintenance needs.

Myrtle Creek Classroom Modular Bi-Weekly (Tuesday/Thursday)

1. Empty all trash receptacles and replace liners as necessary.

2. Vacuum all carpeted areas and entrance mats.

3. Clean and disinfect restrooms.

4. Check and restock restroom dispensers

5. Sweep and wet mop tile floors.

6. Remove cobwebs.

7. Spot clean glass

8. Wipe down all counters