RFQ 26-171 BigHand Renewal

The State of California is requesting quotations for renewal of Hyperstyles BigHand Document Creation Plus software licensing and services for 2,300 units over a three-year committed term (October 5, 2026 through October 4, 2029), with quotes due September 16, 2026 under RFQ 26-171.

Bidders holding California small business (SB), microbusiness (MB), or disabled veteran business enterprise (DVBE) certification must submit a completed Bidder Declaration form and Commercially Useful Function (CUF) Compliance Form demonstrating that each certified entity executes a distinct element of work, actually performs or manages services rather than merely coordinating, performs work normal to its business function, maintains responsibility for product sourcing and pricing, and adheres to standard industry subcontracting practices. A separate CUF form is required for each SB, MB, or DVBE participant. DVBE bidders or subcontractors must complete the STD 843 DVBE Declaration, certifying disabled veteran ownership and documenting at least 51 percent equipment ownership by quantity and value if renting equipment.

The scope is BigHand Document Creation Plus subscription service. All equipment and software must be new and in current production; used, shopworn, demonstrator, prototype, or discontinued models are not acceptable. Bidders proposing equivalent products must provide brand names and detailed specifications demonstrating equivalency. Partial quotes are not accepted.

The contract term spans three committed fiscal years (FY 26/27, FY 27/28, FY 28/29) with two optional years (FY 29/30, FY 30/31) available for evaluation. Pricing must cover all five fiscal years with unit and extended costs itemized separately. Sales tax applies at 8.75% for optional years only. Invoice payment options include annual upfront, monthly, quarterly, or annual in arrears for committed years; alternative arrangements such as deliverables-based or time-and-materials may be proposed.

All bidders must complete and return the STD 204 Payee Data Record (optionally supplemented by STD 205) to kevin.duong@doj.ca.gov or (916) 210-4474 for payment processing. Contracts valued over $100,000 require completion of the California Civil Rights Laws Certification form, certifying compliance with the Unruh Civil Rights Act and Fair Employment and Housing Act.