RFQ_26-171_Cost_Worksheet_KD.xlsx

This is a cost worksheet for RFQ 26-171 issued by the California Department of Justice for a three-year BigHand Document Creation Plus subscription renewal. The solicitation requires bidders to submit complete pricing for all items, with partial quotes not accepted. The contract term runs from October 5, 2026, through October 4, 2029, covering three committed fiscal years (FY 26/27, FY 27/28, and FY 28/29) with two optional years available for evaluation purposes (FY 29/30 and FY 30/31). The primary deliverable is BigHand Document Creation Plus subscription service for 2,300 units. All equipment and software must be new and in current production; used, shopworn, demonstrator, prototype, or discontinued models are not acceptable.

Pricing must be provided for each of the five fiscal years with unit costs and extended costs clearly itemized on the cost worksheet. The first three years are designated as committed years, while years four and five are optional. Sales tax applies at a rate of 8.75% for optional years (FY 29/30 and FY 30/31) but not for the committed years. Invoice payment terms are structured as annual payments upfront for committed years, with alternative payment options including monthly, quarterly, or annually in arrears, as well as deliverables-based or time and materials-based arrangements. Bidders proposing equivalent products must provide brand names and detailed specifications demonstrating equivalency to the listed product.