The City of Santa Clara is soliciting a Request for Quotes (RFQ #24-25-83) for comprehensive sweeping and cleaning services across multiple municipal locations within Santa Clara County, California. The procurement seeks a qualified contractor to provide labor, equipment, materials, and supervision for sweeping services at three primary locations: the Tasman Garage Parking Structure (a six-level facility with 1,850 parking stalls), Franklin Square Mall parking lots, and protected bicycle lanes totaling 26,500 linear feet. Required services include daily sweeping, debris removal, trash can cleaning, and proper disposal, with specific timing requirements ranging from early morning to daytime hours. Bidders must possess a valid California Contractor's License, be registered with the Department of Industrial Relations, and demonstrate at least three years of experience in similar sweeping services. The RFQ was released on April 7, 2025, with questions due by April 16, 2025, and bids due by April 30, 2025, at 5:00 PM Pacific Time. Evaluation will be based on the lowest responsive and responsible quotation, with the potential for multiple awards if deemed in the City's best interest. The contract will be classified as a public work subject to prevailing wage requirements, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. The initial contract term is twelve months, with the City reserving the right to exercise four additional one-year extensions, potentially creating a total five-year agreement. Contractors must maintain comprehensive insurance, including commercial general liability insurance with policy limits of $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability insurance with a minimum limit of $1,000,000, and workers' compensation insurance. Pricing will be firm and fixed during the initial term, with potential price adjustments for subsequent renewal periods tied to prevailing wage, CPI, PPI, or relevant industry-specific indices, subject to City approval. While a specific budget range is not explicitly stated, the contract allows for potential expansion of services if additional protected bicycle lanes are constructed during the contract term, with cleaning to be charged at the established rate. The contract also includes provisions for monthly invoicing, with payment to be made within 30 days of invoice approval.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
Attchment D - Customer Reference Form.docx | 23KB | Document | 4/7/25 | |
Revised RFQ 24-25-83 Main Document.pdf | 235KB | 4/7/25 | ||
RFQ 24-25-83 Main Document.pdf | 208KB | 4/7/25 | ||
Attachment C - Exemplar Agreement.docx | 51KB | Document | 4/7/25 | |
Attachment A - Scope of Services.pdf | 91KB | 4/7/25 |