Research Compliance Online Training
Closed State & local contract opportunity Posted
- Solicitation number
- 2136425
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Helena Gacina helena.gacina@cuny.edu (646) 664-3178
Updated .
About this opportunity
The City University of New York (CUNY) is soliciting proposals for a subscription-based, asynchronous, web-based research compliance training solution with proposals due July 24, 2026 at 2:00 p.m. EST. CUNY anticipates awarding one contract based on best value evaluation. The Procurement Lobbying Act applies; all vendor communications must be directed to the designated contact, Helena Gacina (Helena.Gacina@cuny.edu), and impermissible contact through other channels may result in disqualification.
Mandatory qualifications require a minimum of five years of verifiable experience providing web-based research compliance training to higher education institutions and successful implementation at three or more comparable institutions. The solution must be delivered through the vendor's hosted platform or be compatible with CUNY's learning management system (Brightspace D2L), with a single centralized platform designed for multi-institution implementation across all 26 CUNY colleges and the central office rather than individual deployments per institution. The platform must meet mandatory system requirements including SAML 2.0 or OpenID Connect SSO integration, FERPA and GDPR compliance, TLS 1.2 encryption, WCAG accessibility standards, and training modules in 10 key research compliance areas: responsible conduct of research, IRB, IACUC, conflicts of interest, export controls, research security, biosafety, sponsored projects administration, Good Clinical Practice standards, and data security/privacy.
The anticipated contract term is five years commencing upon approval by the New York State Attorney General and Comptroller. Implementation must be completed and the solution must go live by June 1, 2027. Pricing includes a one-time implementation fee, one-time training fee, annual software license or subscription fees for Years 1–5 (with Year 1 prorated from contract effective date to go-live), and annual support and maintenance fees for Years 1–5. All pricing must be fully loaded and inclusive of labor, supplies, travel, insurance, and taxes.
CUNY has established 0% participation goals for MWBEs and SDVOBs based on current availability of qualified providers. Evaluation allocates 60 points for technical and management proposal, 25 points for price proposal, 5 points for diversity practices questionnaire, and up to 10 points for oral presentations and product demonstrations by short-listed proposers. Written questions are due July 13, 2026 at 1:00 p.m. EST. Proposals must be submitted via email as three separately labeled PDF attachments: Forms, Technical Proposal, and Price Proposal.
Opportunity text
The City University of New York (CUNY) is committed to fostering a culture of ethical and compliant research. To support this mission, CUNY seeks to provide comprehensive, engaging, and accessible asynchronous online training in research compliance for all CUNY researchers. CUNY is soliciting proposals from experienced vendors to provide existing subscription-based, asynchronous, web-based research compliance training that uses both developed and customizable content, is delivered through the vendor's hosted platform or compatible with CUNY's learning management system, and is designed for use in higher education and other research-active environments (the "Solution"). Interested respondents are encouraged to review in detail the attached solicitation document and if the minimum qualifications are met to submit a proposal in accordance with the submission requirements as detailed within. The Procurement Lobbying Act (PLA) Applies to this Solicitation.The restricted period began with the publication of this ad. Compliance Procurement Lobbying Act Required Forms: Vendor shall complete, sign and submit the following forms if they are selected:1. "Offerer's Affirmation of Understanding of and Agreement pursuant to State Finance Law §139-j(3) and §139-j(6)(b)"2. "Offerer's Disclosure of Prior Non-Responsibility Determinations and Certification of Compliance with State Finance Law §139-j and§139-k". Contact with CUNY:Under the requirements to the PLA, all communications regarding advertised projects are to be channeled through the Designated Contact. Communication with respect to this procurement initiated by or on behalf of an interested vendor through others than the Designated Contact may constitute an "impermissible contact" under NYS law and could result in disqualification of that vendor. Rules and regulations and more information on this law, please visit: http://www.ogs.ny.gov/aboutogs/regulations/advisoryCouncil/Faq.htm (Advisory Council FAQs) http://www.jcope.ny.gov/law/lob/lobbying2.html (New York State Lobbying Act) Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Biomedical Research Alliance of New York
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