Request for Proposals - Emission Hood Fabrication for Pile Burn Testing

The State of Oregon Department of Environmental Quality is issuing an Intermediate Procurement Request for Proposals for the design, fabrication, and transportation of an emissions capture hood for pile burn testing, with solicitation number S-34000-00016785. The hood will be used to capture emissions during testing of forest biomass and slash materials representative of timber harvest and forest restoration activities, with anticipated pile sizes of approximately four to five feet square. The primary deliverables include technical consultation on hood specifications, design and fabrication of a single welded unit compatible with existing ducting systems from a previous air curtain incinerator emissions test, transportation of the hood and ducting to the test site within Mt. Hood National Forest, setup and teardown operations, and delivery to a DEQ-designated storage location in the Portland metropolitan area. The contractor must meet minimum requirements including Oregon business registration, ASTM Standard D-7036 accreditation, and demonstrated proficiency in the specified fabrication type. Evaluation will be based on a 100-point scale comprising 40 points for the Project Plan, 30 points for References (requiring three references from government or public sector clients from the preceding five years), and 30 points for Cost, which includes design, fabrication, and transportation expenses plus identified hourly rates for key employees. The fabrication completion deadline is August 31, 2026, with testing occurring during fall 2026 and the initial contract term ending December 31, 2026. The deadline for questions and clarifications is May 25, 2026 at 5:00 PM Pacific Time, with proposals due June 4, 2026 at 5:00 PM Pacific Time, and the Notice of Award anticipated for approximately June 15, 2026.

Oregon encourages participation from small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity, including disadvantaged business enterprises, minority-owned businesses, women-owned businesses, service-disabled veteran-owned businesses, and emerging small businesses; however, no specific set-aside provisions or incumbent vendor information is identified in the solicitation materials. Offerors must complete multiple compliance and evaluation forms including the Offeror Information and Certification Sheet, Responsibility Inquiry form, Reference Check Form, COBID Outreach and Certification Form (mandatory only if subcontracting is anticipated), and Disclosure Exemption Affidavit if applicable, and must certify compliance with Oregon tax laws, non-discrimination requirements, wage equity standards, sexual harassment prevention policies for contracts exceeding $150,000, and exclusions from the OFAC Specially Designated Nationals list and System for Award Management. The sample contract specifies that the contractor must maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, with maximum not-to-exceed compensation to be specified in the executed contract covering all allowable expenses related to design, fabrication, and transportation. No specific budget range or award value is publicly disclosed in the solicitation materials, with contract negotiations limited to the Statement of Work within a 15-calendar-day negotiation window before DEQ may terminate negotiations and proceed with the next highest-ranking offeror.