Request for Bids - Parking Lot Sweeping

The Fargo Public School District in Cass County, North Dakota is seeking bids for annual parking lot sweeping services across all District buildings for a one-year initial period beginning July 2026, with options to renew for up to two additional one-year periods. The scope of work encompasses approximately 65.5 acres of mixed concrete and asphalt pavement, including parking lots, driving lanes, and adjacent playground pavement at multiple school facilities (Longfellow, Ben Franklin, Davies, Lewis & Clark, Bennett, Jefferson, North High, Clara Barton, Madison, Roosevelt, Agassiz, Centennial, Eagles, Operations Center, Kennedy, Lincoln, Trollwood, Discovery, Hawthorne, Washington, South High, Ed Clapp, District Office, and McKinley). All sweeping operations must occur during non-school hours (overnight), with sweeping events scheduled to begin once snow has melted and pavement has dried, targeting a June 1 completion date annually. Detailed site maps with red-shaded areas have been provided to identify specific pavement requiring sweeping at each location. Bidders must submit pricing without sales tax or federal excise tax, with all delivery charges included in the bid price; proposals remain valid for at least 90 days. Bids are due on May 7, 2026, at 10:00 a.m. through the online Bonfire Portal at https://fargok12.bonfirehub.com/portal/?tab=openOpportunities, with Board approval anticipated on May 26, 2026. The contract will be awarded to the lowest responsible bid meeting all specifications; however, the District reserves the right to consider factors beyond price, including suitability to purpose, design, quality, and past service. Required qualifications include providing at least four commercial references, owning and operating commercial sweeping equipment, maintaining general liability insurance of at least $1,000,000 per occurrence, carrying workers' compensation coverage, and being responsible for removal and disposal of all collected debris.

The District gives preference to bidders with a local presence and reserves the right to reject any or all bids, negotiate contract terms, or cancel the solicitation. No specific set-aside designations for disadvantaged enterprises, small businesses, or other restricted vendor categories are explicitly detailed in the procurement documents, though the District's stated preference for local bidders may provide advantage to regional service providers. No incumbent vendor or current contractor information has been disclosed in the available documentation. The bid proposal form requires submission of equipment and vehicles by make, model, and size, with separate pricing for Spring 2027, Spring 2028, and Spring 2029 services, enabling the District to evaluate three-year cost proposals for the initial contract period and potential renewal options. All submissions must be completed through the Bonfire online portal using compatible browsers (Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox) with JavaScript and cookies enabled, with a maximum upload file size of 1000 MB per document. Technical support and submission-related questions should be directed to the Euna Support team at Support.Bonfire@eunasolutions.com or through the Bonfire help forum at https://vendorsupport.gobonfire.com/hc/en-us. No specific budget range or award value has been disclosed in the procurement materials.