Remove & Replace AC System - DPS

The State of Louisiana's Office of State Procurement has issued an Invitation to Bid (ITB) #3000024691 for the removal and replacement of an air conditioning system at the Louisiana Department of Public Safety's Office of Motor Vehicles located at 3241 NW Evangeline Thruway in Lafayette, LA. The project requires a comprehensive HVAC system replacement, specifically removing an existing 6-ton air conditioning unit and installing a new Daikin 7.5-ton A/C system with a specific air handler and straight cool condenser. Bidders must possess a valid Contractors' License in Building Construction and/or Heat, Air Conditioning, Ventilation, Ductwork, and Refrigeration. A mandatory job site visit is required, and vendors must contact Terry Ward at 337-886-3715 to schedule an inspection prior to bid opening. The bid opening is scheduled for May 29, 2025, at 10:00 AM CST, with written inquiries due by May 15, 2025, and responses to inquiries provided by May 22, 2025. Vendors must be registered in the LaGov vendor system and submit bids physically to the Claiborne Building in Baton Rouge, with the ability to access the bid opening via a Zoom link.

The procurement does not specify any explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet comprehensive insurance requirements, including workers' compensation, commercial general liability, and automobile liability insurance with specified minimum coverage limits. The state will implement electronic vendor payment solutions, including options like the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other payments. Liquidated damages of $100 per day will be assessed for project completion delays, and contractors must provide a one-year guarantee on work performed, covering parts, compressor, and labor. While no specific budget range is explicitly stated, the project involves a single HVAC system replacement with detailed technical specifications. Contractors must comply with various state and federal requirements, including civil rights laws, ADA accessibility standards, and provisions related to boycotts and discrimination. The solicitation includes restrictions on companies with ownership interests convicted of certain felonies, ensuring a comprehensive vetting process for potential vendors.