DOTD Chiller Maintenance(D04)

The Louisiana Department of Transportation and Development (DOTD) is seeking a qualified HVAC maintenance contractor for its District 04 Headquarters in Bossier City through Bid Solicitation 3000024783. The procurement is for a 12-month HVAC maintenance contract with potential extensions up to 36 months total, covering comprehensive services for a 70-ton chiller, air handlers, and various HVAC systems. Key deliverables include monthly preventive maintenance, emergency service with a two-hour response time, and full repair and replacement responsibilities for all HVAC equipment. Bidders must be licensed HVAC service providers with a minimum of five years of experience and are required to conduct a mandatory jobsite visit and obtain a Mandatory Jobsite Visit Certification before submitting a proposal. The bid is due by 11:59 PM CST on May 20, 2025, and must be emailed to adrian.stallone@la.gov, with site inspections scheduled by contacting Regina Conly at (318)549-8388. Evaluation criteria will likely include the vendor's technical capabilities, experience, insurance compliance, and proposed service rates for standard and overtime work.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged or minority-owned businesses, though the state generally encourages diverse vendor participation. Bidders must be registered in LaPac and comply with various state and federal requirements, including Secretary of State registration for corporations, civil rights compliance, and e-verify regulations. Contractors must provide comprehensive insurance coverage, including Workers Compensation ($1,000,000), Commercial General Liability ($2,000,000), and Automobile Liability ($1,000,000), with policies from companies rated A-VII or higher by A.M. Best. While a specific budget range is not detailed, the contract allows for supplemental services to be invoiced separately at the contractor's defined billing rates for straight time, time and one-half, and double time. The State of Louisiana reserves the right to cancel the contract with 30 days' written notice, providing flexibility in contract management. Electronic funds transfer (EFT) is strongly preferred for payment, and the contract includes provisions for potential additional service requirements beyond the base HVAC maintenance scope.