Redaction Services for Video and Audio Recordings

The Incorporated County of Los Alamos, New Mexico is issuing Request for Proposals RFP26-32 to procure redaction services for video and audio recordings from body-worn cameras, police vehicle in-unit cameras, and other video footage sources. The County anticipates approximately 125 hours of footage per year requiring redaction services, though volume is subject to change with no guarantee of frequency or quantity. Qualified firms must demonstrate expertise in redacting sensitive information from various video file formats including MP4 files, proprietary CCTV footage, fleet dash camera video, images, and stand-alone audio files while maintaining Criminal Justice Information Services (CJIS) security standards and ensuring all County data and backups remain within the United States. Evaluation of proposals will be based on six weighted criteria: Qualifications and Relevant Experience (15 points), Understanding of Applicable Industry Standards and Valid Licenses (5 points), Description of Services and Ability to Meet Scope (30 points), Security and Disaster Standards (15 points), Redaction Submission and Completion Processes (10 points), and Cost Proposal (25 points). Offerors must submit detailed client references (minimum three clients from the past three to five years), pricing proposals covering potential contract years up to seven years, and compliance with County Technology Standards. The pre-proposal conference is scheduled for February 19, 2026, at 11:00 a.m. Mountain Time via Microsoft Teams (non-mandatory); written questions must be submitted by February 24, 2026, at 2:00 p.m. Mountain Time with County responses due February 26, 2026, at 5:00 p.m. Mountain Time; and proposals are due March 3, 2026, at 2:00 p.m. Mountain Time through the County's electronic Procurement Portal powered by Bonfire, with anticipated contract award on May 6, 2026.

The County contemplates a multi-term contract lasting up to seven years with potential multiple-source awards to more than one vendor, and offerors may request local, resident, Native American resident, resident veteran, or Native American resident veteran business preferences if they meet applicable Los Alamos Code and New Mexico statutory requirements and provide required documentation. Offerors must comply with mandatory certifications regarding debarment, suspension, and other responsibility matters; campaign contribution disclosures for the two-year period preceding proposal submission; and confirmation that authorized representatives can legally obligate their organizations. The County requires offerors to submit flexible pricing proposals using various models including per-hour or per-minute charges, per-element redaction pricing, per-file charges, or subscription-based plans, with all costs in United States currency and prohibition on cost-plus-a-percentage-of-cost arrangements; travel costs must comply with County Travel Guidelines including maximum hotel lodging at $250 per night and per diem meals at $40–$90. The contractor must carry comprehensive insurance including General Liability ($1,000,000 per occurrence), Workers' Compensation as required by law, Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Cyber Insurance ($3,000,000 per claim/aggregate). All deliverables and work products become exclusive property of the County as works for hire, with the contractor waiving all copyright, patent, and other property rights. Specific budget or award value ranges are not stated in the solicitation materials; compensation will be determined through evaluation of submitted cost proposals and shall not exceed an amount to be specified, excluding applicable New Mexico gross receipts taxes, with payment due thirty days after receipt of itemized invoices.