Project Managment for Enterprise Resource Planning Implementation

Granite School District is requesting proposals for project management services to oversee an enterprise resource planning (ERP) system implementation, with proposals due August 21, 2026 and a questions deadline of August 12, 2026 (Solicitation #DB27-005). A single contract award is anticipated, and the District will open proposals publicly after the submission deadline.

The District serves over 52,000 students across 84 campuses and is migrating from a legacy ERP system to a cloud-based platform. The scope encompasses three phases: Planning & Needs Assessment; Development of RFP and Vendor Selection with Readiness Assessment; and Project Management for Implementation and Installation. The contract term extends for the duration of project implementation plus up to six months following the system's Go Live date.

Mandatory qualifications require a minimum of five years of primary project management experience with ERP implementations in public school districts or equivalent large-scale public agencies serving 40,000+ students or 5,000+ employees. The designated Lead Project Manager must hold active PMP or CSM credentials. Evaluation is weighted as follows: Firm Qualifications & ERP Experience (35%), Technical Approach & Methodology (25%), Staffing Capabilities & Credentials (20%), and Cost Proposal/Fee Structure (20%). Offerors must score at least 70% on technical criteria to proceed to cost evaluation and award negotiations.

Cost proposals must itemize expenses for each of the three phases separately, with pricing guaranteed for the entire project length. The District will hold 10% retainage as final payment upon project completion and acceptance. Pricing adjustments require 30 days' notice with supporting documentation. Proposals must be submitted electronically through the Utah Public Procurement Place (U3P) or in hard copy (one original and two identical copies) to Granite School District Purchasing Department at 2500 S. State Street, Salt Lake City, UT 84115-3110. The District retains the right to conduct oral presentations at the offeror's expense and to negotiate on exceptions to standard contract terms. Evaluation is scheduled for August 24–26, 2026, with Board of Education contract award scheduled for September 1, 2026.