Professional Accounting & Financial Management Services

The West Virginia Department of Health and Human Resources, Office of Shared Administration Purchasing Division, is requesting quotations for Professional Accounting and Financial Management Services to support three state-owned hospital facilities under ARFQ OHF2700000002, with quotations due September 18, 2026 at 10:30 A.M. EDT and questions due by 10:30 A.M. EDT on September 8, 2026. The contract is partially or wholly funded by federal funds, triggering mandatory federal IT compliance, federal contract clauses, and HIPAA Business Associate Agreement execution as preconditions of eligibility.

The three facilities are Mildred Mitchell-Bateman Hospital (110-bed psychiatric facility in Huntington), William R. Sharpe, Jr. Hospital (200-bed psychiatric facility in Weston), and Welch Community Hospital (55-bed acute care facility in Welch). The scope encompasses four-year master agreement services including preparation of Centers for Medicare and Medicaid Services Cost Reports (CMS2552) and CMS 339 reports; Health Care Authority quarterly CBM-9 compliance reports and disproportionate share hospital calculations; quarterly financial records review and analysis; annual chargemaster updates and validation; annual cost-per-patient-day comparisons with revenue optimization recommendations; and ongoing hourly consulting services. Vendors must respond within five working days to requests for detailed statements of work.

Vendors must be established CPA firms registered in West Virginia with a minimum of ten years of experience, five years of healthcare consulting experience, and demonstrated expertise in 339 reporting, HCA reporting, Medicare/Medicaid accounting, cost report preparation, and reimbursement regulation research. Pricing is structured as fixed lump-sum line items across four contract years plus hourly rates by staff classification (Partner/Member, Manager, Supervisor, Staff, Clerical). Travel costs, mileage, and access card fees must be included in hourly rates. Quotations must be submitted electronically through wvOASIS or by paper format to 300 Capitol Street, Suite 700, Charleston, WV 25302. The WV43 form and Addendum Acknowledgment Form must be completed and submitted with the quotation. Contact Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov. Vendors must certify compliance with OSA Exempt Purchasing Affidavit requirements and West Virginia Master Terms and Conditions upon submission.