Printing and Distribution of the MN Legislative

The Minnesota Office of the Secretary of State is requesting proposals for printing, processing, and distribution services for the Minnesota Legislative Manual ("Blue Book") under RFP SWIFT Event No. G0210-2000017696, with proposals due July 29, 2026, at 3:00 P.M. Central Time. Targeted group, economically disadvantaged, and veteran-owned businesses certified by the State receive a 12 percent preference in scoring; DEED/DHS eligible providers receive 6 percent. All responses must be submitted electronically through the SWIFT Supplier Portal; fax and non-electronic submissions will not be accepted.

The scope covers production and distribution of three editions of the Blue Book—a hardcover edition (1,250 copies), a softcover edition (3,750 copies), and a student booklet edition (4,000–9,000 copies)—using sheet-fed offset lithography with foil stamping. All materials require written approval from the Minnesota Office of the Secretary of State prior to production. Hardcover and softcover editions must be delivered by the second Tuesday in May; student editions are due by the last Tuesday in May. Responders must have a minimum of three years of experience providing similar printing services and confirm that their printing location is within 100 miles of the State Capital Complex. All storage and processing of information must be performed within the United States borders. Environmental compliance includes disclosure of recycled content percentages, carton specifications, and participation in pallet reuse programs.

The estimated annual contract value is $50,000 to $100,000; this figure does not constitute a minimum or maximum obligation, and all quantities are estimates only. The contract term runs from October 1, 2026, through September 30, 2028, with an option to extend up to three additional years in increments determined by the State. Pricing must be submitted using the required Price Schedule (Exhibit D) with FOB Destination terms and prepaid freight as a separate line item. Prices remain firm for the initial two-year term. The State will pay within 30 days of receipt of an undisputed invoice.

Responders must maintain commercial general liability coverage of $2,000,000 per occurrence and annual aggregate, commercial automobile liability of $2,000,000 combined single limit, and professional liability and network security insurance of $2,000,000 each. Questions are due July 13, 2026, at 3:00 P.M. Central Time. Mandatory pass/fail requirements include timely submission, eligibility verification, price schedule completion, confirmation of printing location within 100 miles of the State Capital Complex, and three years of relevant experience. Evaluation occurs in three phases, with Phase 2 scoring on acceptance of state terms and conditions (100 points), recycled packaging (100 points), and cost detail (800 points), totaling 1,000 points plus up to 120 additional preference points for eligible certified businesses.