Printing_and_Distribution_of_the_MN_Legislative.pdf
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- Attached to
- Printing and Distribution of the MN Legislative
- Solicitation number
- 2000017696
- Issued by
- Ramsey County, Minnesota
About this file
This Request for Proposal (RFP) document is issued by the Minnesota State Procurement Office (Admin/State Procurement) to establish a contract for printing, processing, and distribution services for the Minnesota Legislative Manual "Blue Book," an official state document and historical archive containing information on Minnesota's governmental branches, state agencies, local governments, and election results. The solicitation is governed by Minnesota Statutes section 5.08. The RFP opens July 1, 2026, at 3:00 PM Central Time, with a deadline for questions by 3:00 PM Central Time on July 13, 2026, and a proposal submission deadline of July 29, 2026, at 3:00 PM Central Time. All responses must be submitted electronically through the SWIFT Supplier Portal; fax and non-electronic submissions will not be accepted. The contract term is anticipated to run from October 1, 2026, through September 30, 2028, with an option to extend for up to an additional three years in increments determined by the State. Prospective respondents must be registered as suppliers in the SWIFT system prior to award notification.
The estimated annual contract value ranges from $50,000 to $100,000, though this figure does not constitute a minimum or maximum obligation, and quantities listed are estimates only. Respondents must have at least three years of experience providing products with similar requirements and must submit the completed Price Schedule along with required attachments including Responder Declarations, Exceptions to State Terms and Conditions, Workforce and Equal Pay Certification Form, and Additional Information. The State offers various prompt payment discount options ranging from 1% to 5% depending on payment timing. Respondents must indicate their delivery timeframe in calendar days after order receipt and confirm whether the printing location is within 100 miles of the State Capital Complex. The solicitation includes environmental considerations, requiring bidders to provide information on recycled content percentages, packaging carton specifications, and pallet return or recycling programs. Small business concerns and minority-owned, women-owned, veteran-owned, and disability-owned businesses located in economically disadvantaged counties may be eligible for certification under Minnesota's Small Business Procurement Program.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| P-960_Exhibit_D_Price_Schedule_FINAL.xlsx | XLSX spreadsheet | |
| P-960_RFP_FINAL.pdf | ||
| Attachment_F_Distribution_List.xlsx | XLSX spreadsheet | |
| P-960_RFP_samplecontractandexhibits_FINAL.pdf | ||
| P-960_RFP_Attachments_FINAL.pdf | ||
| P-960_Addendum_No._1_7.14.2026_FINAL.pdf |
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Text version
Event Description PURPOSE: The purpose of this solicitation is to establish a contract to provide printing, processing, and distribution services for the Minnesota Legislative Manual “Blue Book” in accordance with Minnesota Statutes section 5.08. This publication serves as an official state document and historical archive, providing detailed information on Minnesota’s government, including legislative, executive, and judicial branches, state agencies, local governments, and election results.
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $50,000 to $100,000 However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from October 1, 2026, through September 30, 2028, with the option to extend up to an additional three (3) years in increments determined by the State.
QUESTION AND ANSWER PERIOD: Questions should be emailed to the contact listed by 3:00 P.M. Central Time July 13, 2026.
***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted online through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
NOTE: Responders who are registered only as Bidders must register as Suppliers before being awarded an event.
If participating in this event, make sure your registration as a Supplier occurs prior to the notice of intent to award.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
RFP RESPONSE: Responders should submit all requested documentation, including, but not limited to, the following documents:
• Attachment A: Responder Declarations
• Attachment B: Exceptions to State's Terms and Conditions
• Attachment D: Workforce and Equal Pay Certification Form
• Attachment E: Additional Information
• Exhibit D: Price Schedule
• Exhibit D: Supplement 1 Sample Invoice and Sample Quote
DO NOT INCLUDE Non-Public/Trade Secret Data (as defined by Minn. Stat. Section 13.37).
Thank you for your interest and participation.
General Comments
- Solicitation Attachments: (RFP)
1. Event Details
2. Request for Proposal
3. Attachments
4. Sample Contract and Exhibits
5. Exhibit D: Price Schedule
6. Attachment F: Distribution List
Responders should review all attached documentation before submitting a response.
For assistance with the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, Event Details
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 1 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
and then Option 1.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 2 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
PREPARED BY:
Name, Title, e-mail, phone and fax numbers of individual who prepared the response.
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 3 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
DELIVERY TIME FRAME:
What is the delivery time frame in calendar days after receipt of order (A.R.O)?
Response Comments
SUBCONTRACTORS:
Will you be subcontracting any of the services called for?
No
Response Comments
Did you submit a sample invoice and quote with your response that complies with the requirements listed in Exhibit D, Supplement 1?
Yes
Response Comments
Indicate your company’s calendar years of experience.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 4 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Does your business have at least 3 years of providing product with similar requirements as found in Exhibit C: Specifications, Duties and Scope of Work?
Yes
Response Comments
Estimated Recycled Content Percentage. Indicate the estimated percentage of recycled content in the packaging materials you propose to use under this Contract.
Response Comments
Packaging Cartons. Describe the type of cartons you will use for shipping (e.g., heavy-duty corrugated, double-walled) and indicate whether they contain recycled content and are recyclable. Include details on burst strength, weight limits, and any certifications (e.g., FSC, SFI).
Response Comments
Pallet Return or Recycling Program. Explain whether you will use reusable pallets or participate in a pallet return/reuse program. Provide details on how the program works and your commitment to minimizing pallet waste.
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 5 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Packaging Materials Beyond Cartons. Describe additional packaging materials (e.g., shrink wrap, cushioning, labels) and indicate whether they contain recycled content, are recyclable, or are designed to minimize environmental impact.
Response Comments
Is the printing location within 100 miles of the State Capital Complex?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 6 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Exhibit D: Price Schedule
Question Response You must ‘download’ and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule.
You must ‘upload/attach’ the completed Price Schedule to the Event.
You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 7 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 8 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 07/29/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 9 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Jensen,Cassandra M Phone: (651) 201-2450
Email: cassandra.m.jensen@state.mn.us
Event ID Format Type Page G0210-2000017696 Sell RFx 10 Event Round Version 1 1 Event Name Printing and Distribution of the MN Legislative Start Time Finish Time 07/01/2026 15:00:00 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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