Permit Entitlement Blue Ribbon Task Force

San Mateo County Executive's Office is requesting proposals for a facilitator to convene and lead a Permit Entitlement Blue Ribbon Task Force through a comprehensive operational and process assessment of the County's Planning and Building Department, with proposals due July 27, 2026 at 3:00 p.m. A local-business preference under San Mateo County's Procurement Preference for Local Businesses Ordinance applies to vendors headquartered in San Mateo County, including certified small and micro businesses, subject to required self-attestation.

The scope spans five phases: Task Force Formation and Mobilization; Information Gathering, Interviews, Surveys, and Priority Setting; SWOT Analysis and Best Practices Research; S.M.A.R.T. Goals and Lean Process Improvements development; and Final Reporting. The task force will comprise no more than twelve members with balanced geographic representation from Coastside and Bayside areas, including contractors, developers, business owners, environmentalists, residents, and architects. The facilitator will lead the group through evidence-based assessment to identify operational shortcomings and constraints, evaluate customer experience, and develop actionable improvements to reduce permit issuance timelines and enhance departmental service delivery.

Contract value is not specified in the source. The contract term is three years, with project launch September 1, 2027 and milestones including Phase 1–2 completion by February 28, 2027; Phase 3 by May 31, 2027; Phase 4 by July 31, 2027; and Phase 5 by September 30, 2027. Proposers must have provided similar services for a minimum of three years within the last seven years and completed at least three comparable public-agency projects involving operational reviews, SWOT analyses, and S.M.A.R.T. goals with Lean Process Improvements. All proposers must be registered with SAM. Evaluation weighs Method and Approach at 45 percent, Experience and Organizational Capacity at 30 percent, and Price at 25 percent. Questions are due July 17, 2026. The anticipated award date is August 25, 2026. No pre-proposal conference or site visit is scheduled.