Open-End contract for HVAC Preventive/Corrective Maintenance

The West Virginia Department of Transportation is requesting quotations for an open-end contract to provide HVAC preventive and corrective maintenance services across DOT facilities statewide under CRFQ DOT2700000023, with quotations due November 17, 2026. This is an indefinite-quantity, requirements-based contract under which WVDOT will issue individual task orders as maintenance needs arise.

The scope encompasses routine preventive maintenance, emergency corrective repairs, and system inspections on heating, ventilation, and air conditioning equipment at designated state locations. Contractors must demonstrate appropriate HVAC certification and licensing, maintain adequate insurance coverage and bonding, and be capable of responding to both scheduled maintenance and emergency service calls. Pricing will be structured on a unit-rate basis for various HVAC maintenance and repair services, with costs submitted as individual tasks are ordered.

Contractors must submit a Drug Free Affidavit as a mandatory compliance requirement and are subject to standard terms and conditions governing service delivery, maintenance procedures, response times, quality standards, contractor liability, and termination clauses. A bid bond is required at submission. No specific set-asides are identified in the solicitation documents. Contract duration and renewal provisions are specified in the resulting agreement following quotation evaluation and contractor selection. Funding for services rendered will be drawn from WVDOT's operational maintenance budget. This open-end contracting approach enables the state to access qualified HVAC contractors without executing individual competitive procurements for each maintenance requirement.