Final_CRFQ_0803_DOT2700000023_1_WV_CRFQ_FORM.PDF
PDF 731 KB Posted
- Solicitation number
- CRFQ 0803 DOT2700000023 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Comprehensive Request for Quotation (CRFQ) form issued by the West Virginia Department of Transportation (WVDOT) for an open-end contract to provide HVAC preventive and corrective maintenance services. The contract encompasses heating, ventilation, and air conditioning system maintenance across WVDOT facilities statewide. The CRFQ solicits quotations from qualified contractors capable of performing both routine preventive maintenance and emergency corrective repairs on HVAC systems. The document establishes the framework for an indefinite-quantity, requirements-based contract under which the state will issue individual task orders as maintenance needs arise. Contractors are required to submit quotations in response to this CRFQ, with specific attention to pricing structures, response timelines, and technical qualifications. The contract term and any renewal options would be specified in the resulting agreement following quotation evaluation and contractor selection.
The CRFQ establishes pricing on a unit-rate basis for various HVAC maintenance and repair services, allowing WVDOT to request services as needed throughout the contract period. No specific set-asides are identified in the document. The contract is intended to provide continuous maintenance support for WVDOT's HVAC infrastructure, ensuring operational readiness of heating and cooling systems across state facilities. Funding for services rendered will be provided through WVDOT's operational maintenance budget. This open-end contracting approach enables the state to access qualified HVAC contractors without executing individual competitive procurements for each maintenance requirement, improving efficiency and response times for facility maintenance needs.
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Other files
| File | Type | Posted |
|---|---|---|
| Drug Free Affidavit.pdf | ||
| CRFQ DOT2700000023 Terms and Conditions.pdf | ||
| CRFQ DOT2700000023 Specifications.pdf | ||
| CRFQ DOT2700000023 Inst to Vendors.pdf | ||
| NEW BID BOND.pdf |
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Text version
Date Printed: Oct 8, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 2077042 Reason for Modification:
Doc Description: Open-End contract for HVAC Preventive/Corrective Maintenance
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-10-08 2026-11-17 13:30 CRFQ 0803 DOT2700000023 1
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
John W Estep 304-558-2566 john.w.estep@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 8, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
REQUEST FOR QUOTATION:
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways, Materials Control, Soils and Testing to establish an open-end contract for HVAC Maintenance. These services will take place at 190 Dry Branch Drive, Charleston, WV 25306. This location consists of a main building structure and two garage structures. Per the Bid Requirements, Specifications, Terms and Conditions attached to this solicitation.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
MATERIALS, CONTROL,
SOILS, & TESTING
MATERIALS, CONTROL,
SOILS, & TESTING
190 DRY BRANCH DR 190 DRY BRANCH DR
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Heating and ventilation and air circulation
Comm Code Manufacturer Specification Model #
40100000
Extended Description:
Heating and ventilation and air circulation
SCHEDULE OF EVENTS
Line Event Event Date 1 Pre-Bid - MCST Division 190 Dry Branch Charleston WV
10:00am 2026-10-28
2 Tech Questions due by 10:00am 2026-11-04
Document Phase Document Description Page
DOT2700000023 Final Open-End contract for HVAC Preventive/Corrective Maintenance
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