On-Demand Road Maintenance Aggregates

Bernalillo County Public Works Division, Operations and Maintenance Department seeks qualified suppliers through Request for Bids (RFB) #37-26-BC for on-demand road maintenance aggregates on an indefinite quantity contract basis. The County is procuring base course material (16,000 tons annually across six sites), plaster/masonry sand (500 tons for county pickup), crushed red scoria cinders (1,300 tons across three sites), and chip stone in both 3/8-inch and 1/2-inch sizes (22,000 tons combined across six sites) for roadway chip sealing and maintenance purposes. Bidders must submit sealed electronic bids through the County's eProcurement system (Bonfire) at https://bernco.bonfirehub.com/portal/?tab=openOpportunities no later than March 16, 2026, at 2:00 p.m. Mountain Time, with a bid opening to follow via Microsoft Teams. All pricing must be submitted as firm fixed unit prices and haul prices (where applicable) per ton on an F.O.B. destination basis, excluding gross receipts tax at bid time. The resulting contract shall be effective upon execution and continue for four years with an optional one-year extension period, and the County reserves the right to award on an item-by-item, lot-by-lot, or total bid basis as most advantageous. Bidders must comply with ASTM engineering standards and testing protocols, maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 per accident, and workers' compensation coverage, with payment processed within thirty days of invoice receipt upon completion of delivery and acceptance of materials.

Bernalillo County has implemented multiple preference provisions under New Mexico State Procurement Code and County Ordinance 2-367, offering preferences to state resident businesses (5%), Native American resident businesses (8%), state resident veteran businesses (10%), local businesses (5%), small businesses (5%), and pay equity businesses (5%), with a combined preference cap of 18% and a maximum county preference dollar limit of $180,000. All bidders must submit a Pay Equity Reporting Form or valid Pay Equity Business Certificate and an Unfair Business Practices Disclosure Form or face potential disqualification. Materials received shall be invoiced as non-taxable items. Prospective offerors should register in the Bonfire system to download RFB documents and allow a minimum of 24 hours for bid submission; questions regarding purchasing procedures should be directed to Brittney Castro, Buyer, at the Procurement and Business Services Department, 415 Silver Ave. SW, 6th Floor, Albuquerque, New Mexico 87102, by phone at 505-468-7318 or email at bcastro@bernco.gov. No specific budget range or incumbent vendors are identified in the available documentation, and the procurement structure as an indefinite quantity contract with no guaranteed quantities implies that award values will depend on actual material needs and usage during the contract term.