On-Call HVAC Maintenance Services

Bergen Community College is seeking on-call HVAC maintenance services through a public bid (No. P-2416) covering three campuses located in Paramus, Hackensack, and Lyndhurst, New Jersey. The procurement is structured as a two-year base contract from approximately January 15, 2026 through January 14, 2028, with a potential one-year extension option. Specific service requirements include preventative maintenance, emergency services, filter and belt replacements, and a targeted project to replace sixteen pneumatic zone valves with new motorized zone valves and thermostatic control systems. Bidders must possess an active New Jersey Master HVACR Contractor License, Blue Seal Pressure License, EPA certifications, and demonstrate at least five years of continuous commercial HVAC service experience. The bid requires technicians with completed national and state-recognized training programs. A mandatory pre-bid meeting is scheduled for October 6, 2025, at 10:00 a.m. in Room A-231 at the Pitkin Education Center, and electronic bids will be received via the Euna-Bonfire online platform until 10:00 a.m. on November 6, 2025.

The procurement does not specifically indicate set-aside designations for disadvantaged enterprises, though standard New Jersey state compliance requirements are in effect. Bidders must submit a ten percent bid bond (not exceeding $20,000) and provide various compliance documentation including business registration certificates and non-collusion affidavits. The estimated total contract value includes approximately $800,000 in potential parts and materials, with pricing structured across annual maintenance services, labor costs, emergency labor, project work, and materials with a markup. Contractors must maintain comprehensive insurance coverage and comply with state regulations regarding equal employment opportunity, Iran investment activities, and prohibitions on activities in Russia or Belarus. Bid documents can be obtained by registering on https://bergenbids.com, and the Board of Trustees reserves the right to waive informalities or reject any or all bids. Bidders are prohibited from withdrawing their bid within 60 days after the bid opening.