On-call Design and Architecture Services

Poudre School District R-1 is seeking electronic sealed bids for on-call design, engineering, and architecture services through a Request for Proposal (RFP). The district intends to award contracts to one or up to three professional service providers to support facility management across its extensive infrastructure of 31 elementary schools, 8 middle schools, 4 comprehensive high schools, and specialized educational institutions totaling 4.6 million square feet. Key service requirements include facility assessments, programming, conceptual design, space planning, cost estimating, and construction document preparation. Specific project types may involve classroom conversions, repurposing underused areas, designing specialty instructional spaces, and small capital planning efforts. Evaluation of vendor proposals will follow a 100-point scoring system considering factors such as relevant K-12 experience, responsiveness, design work quality, hourly rates, and personnel qualifications. Critical dates include vendor questions due by July 28, 2025, bid responses required by August 4, 2025 at 2:00 p.m. MT, and potential vendor presentations and interviews scheduled for the week of August 7, 2025.

The contract will be structured for an initial one-year term with potential renewals for up to four additional one-year periods. While no specific set-aside designations were mentioned, contractors must meet comprehensive insurance requirements, including $1,000,000 commercial general liability coverage and $1,000,000 professional liability insurance through a carrier with an A.M. Best rating of A- VII or higher. Vendors must be legally authorized in Colorado and prepared to support the district's commitment to sustainable practices and advanced building technologies, including water source heat pumps, geothermal systems, and variable refrigerant flow systems. Though specific budget ranges were not explicitly stated, the district is currently implementing a long-range planning program supported by a 2024 debt-free mill levy, suggesting significant potential for ongoing project work. Contractors will need to demonstrate extensive experience in K-12 educational facility design, with a focus on renovation, equipment replacement, and modernization efforts.