26-700-001 - On-Call Design and Architecture Services.pdf

Poudre School District Strategic Sourcing RFP 26-700-001 Page 1

POUDRE SCHOOL DISTRICT R-1

Request for Proposal

On-call Design and Architecture Services

RFP 26-700-001

BID SCHEDULE

RFP Posted to Bidnet July 21, 2025

Vendor Questions Due July 28, 2025 – 2 p.m. MT

RFP Closing Date August 4, 2025 – 2 p.m. MT

Vendor Presentations and Interviews Week of August 7, 2025

Poudre School District Strategic Sourcing RFP 26-700-001 Page 2

TABLE OF CONTENTS

PURPOSE OF RFP

1.0 BACKGROUND

2.0 GENERAL TERMS AND CONDITIONS

3.0 SCOPE OF WORK AND SPECIFIC CONDITIONS

4.0 EVALUATIONS AND AWARD

5.0 SUBMISSION OF BID

6.0 REFERENCES

7.0 BID CERTIFICATION FORM

ATTACHMENT A - SCOPE OF WORK

ATTACHMENT B – VENDOR QUALIFICATION STATEMENT

ATTACHMENT C – INSURANCE REQUIREMENTS

ATTACHMENT D – HISTORICAL INFORMATION OF SCHOOLS

Poudre School District Strategic Sourcing RFP 26-700-001 Page 3

REQUEST FOR PURPOSAL

On-call Design and Architecture Services

RFP 26-700-001

Poudre School District (“the District”) is requesting electronic sealed bids from professional and qualified service providers (“Vendor”) for one or more vendors to provide on-call design, engineering and architecture services as provided in this Request for proposal (“RFP”).

The District shall provide copies of this RFP to service providers through the electronic RFP platform www.bidnetdirect.com (BidNet) where registered service providers are required to submit their electronic RFP response along with the first and last name, telephone number and e-mail address of the employee within their organization who will be designated as the District’s primary contact with respect to this RFP and the service provider’s response thereto. The District may provide copies of this RFP to other service providers upon request, who are also requested to provide the first and last name, telephone number and e-mail address of the employee within their organization who will be designated as the District’s primary contact with respect to this RFP and their response thereto.

Questions regarding this RFP must be in writing and may only be directed to the District via BidNet any time after the issuance of this RFP through and including 2:00 p.m. MT on July 28, 2025.

Questions received after the date/time and/or not submitted electronically through BidNet may not be addressed. Each question submitted, as well as the District’s response thereto, shall be provided in a questions and answers document/addendum via BidNet Each question must be submitted individually.

Multiple questions per entry will not be answered.

The District will only accept and consider electronically submitted bids, which must be submitted and received in BidNet on or before 2:00 p.m. MT on August 4, 2025, at which time the submission portal will close, and no further submissions be allowed or considered. It is the sole responsibility of the service provider to see that the bids are submitted through BidNet by the submission deadline.

At no time during the RFP process will communication regarding this RFP be permitted with any District employee other than the procurement representative named below until an award has been announced. Communication with a District employee other than the procurement representative named below may disqualify bids from consideration.

No officer, employee, or member of the School Board shall have a financial interest in the sale to the school district of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts. Soliciting or accepting any gift, gratuity favor, entertainment, kickback, or any item of monetary value from any person who has or is seeking to do business with the District is prohibited.

Any bid deemed to be collusive, or a sham bid will be rejected and reported to authorities as such.

Your authorized signature on the bid assures that such proposal is genuine and is not a collusive or sham bid.

The District reserves the right to reject any and all proposals and to waive any irregularities or informalities.

http://www.bidnetdirect.com/

Poudre School District Strategic Sourcing RFP 26-700-001 Page 4

Sincerely, Ivy Sipes Sourcing Analyst isipes@psdschoools.org

Poudre School District Strategic Sourcing RFP 26-700-001 Page 5

1.0 BACKGROUND

Poudre School District is committed to providing safe, functional, and future-ready learning environments that support student achievement and community engagement. As part of our ongoing efforts to optimize the use of existing facilities and plan for future needs, the District is seeking qualified firms to provide on-call facilities utilization and design services. PSD educates over 28,000 students while maintaining over 4.6 million square feet of buildings on 965 acres of land and over 450 acres of irrigated turf. The oldest PSD building currently in use was built in 1896 and the two newest buildings in use were built in 2022.

• 31 elementary schools

• 8 middle schools

• 2 middle-high schools (6-12 grades)

• 4 comprehensive high schools

• 2 alternative high schools

• 2 elementary, middle, high schools (K-12 grades)

• 5 option (100% choice) schools

• 1 hybrid school

• 5 charter schools

HVAC systems include RTU’s, chillers, cooling towers, and 5 geothermal systems. PSD supports the electrification of buildings whenever possible, using options such as:

• Water source heat pumps

• Geothermal heat pumps

• Variable refrigerant flow

• Chilled beams

• VAV packaged heat pump RTUs

Recent studies related to building systems include:

• 2022/3 – Air Conditioning Study with McKinstry

• 2023 – Solar Feasibility Study with McKinstry

• 2023/5 – Retro Commissioning Study with McKinstry

• 2023 – Facility Condition Assessment Study with McKinstry

Using the information from the above studies and funding from a 2024 debt-free mill levy, PSD is currently implementing a long-range planning program focused on building renovations, equipment replacement, life-cycle replacements, and air conditioning. Throughout the long-range planning process, PSD is committed to implementing high-quality and sustainable products and practices.

2.0 GENERAL TERMS AND CONDITIONS

2.1 This is a solicitation for an offer and is not an offer to contract for goods or services.

2.2 These General Terms and Conditions apply to all offers made to the District by a prospective Vendor (‘Vendor”) on behalf of District solicitations including, but not

Poudre School District Strategic Sourcing RFP 26-700-001 Page 6 limited to, Invitations for Bid, Requests for Quotes (RFQ), Requests for Qualifications (RFQu) and Requests for Proposals (RFP).

2.3 A submission of a bid in response to this RFP is an offer to contract with the District based upon the terms, conditions, scope of work and specifications contained in this

RFP.

2.4 Vendor must provide all requested information. Failure to do so may result in rejection of the response at the option of the District.

2.5 Bids must meet or exceed specifications contained in the solicitation document.

2.6 It shall be the sole responsibility of the Vendor to ensure their bid response is submitted through the BidNet portal by the due date and time. Late responses and responses received outside of the BidNet portal will not be accepted.

2.7 The District is exempt from city, county, and state sales and use tax and federal excise taxes or federal transportation taxes. The District’s state tax exempt number is 98-03335.

2.8 There is no expressed or implied obligation for the District to reimburse Vendors for any expenses incurred in preparing bids in response to this solicitation.

2.9 All chemicals, equipment and materials proposed and/or used by Vendor in satisfaction of the terms of this solicitation shall conform to the standards required by the U.S. Department of Labor Occupational Safety and Health Administration (OSHA). Safety Data Sheets (SDS) shall accompany each shipment, when applicable.

2.10 The Vendor and its employees, representatives, and subcontractors agrees to abide by all applicable Federal, State and Local codes, laws, rules, and regulations. The awarded Vendor shall also furnish all supplies, which conform to all applicable safety codes and regulations.

2.11 Vendor agrees to provide the items covered in this solicitation in strict accordance with the District’s specifications and at the price noted for each item.

2.12 The Vendor, by affixing his signature to the bid, certifies that his bid is made without previous understanding, agreement, or connection either with any persons, firms or corporations offering a bid for the same items or with the District. The Vendor also certifies that his bid is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

2.13 The District’s acceptance of any offer is made in reliance on Vendor’s promised delivery date and/or installation of service performance time, as material and basic to the acceptance. If Vendor fails to deliver as and when promised, the District may, without liability and in addition to its other rights and remedies at law or in equity, cancel the order by notice effective when received by Vendor as to goods not yet

Poudre School District Strategic Sourcing RFP 26-700-001 Page 7 delivered and services not yet rendered, and purchase substitute goods or service elsewhere and charge Vendor with any loss incurred.

2.14 Notwithstanding any other term or provision of this RFP, the District’s obligations hereunder are expressly subject to its budgeting and appropriation of sufficient funds for each fiscal year (July 1 - June 30) an agreement is in effect. In no event, shall the District’s obligations in an agreement constitute a multiple-fiscal year direct or indirect debt or other financial obligation under Article X, Section 20(4)(b) of the Colorado Constitution.

2.15 In the event the District has reasonable grounds to believe that any individual assigned to perform work under this agreement has a criminal record, is a registered sex offender, is under the influence of alcohol or other substance, has exhibited violence or based upon other information the District deems reliable; the District may exclude such individual from any school building or grounds or impose reasonable conditions upon such individual’s presence upon any school premises. In the judgment of the District, if the agreement cannot be performed as a result of such action, the agreement may be terminated.

2.16 Vendor shall provide any and all services covered by a District issued purchase order or agreement, as an independent contractor of the District, and the persons performing such services shall not be considered employees of the District. Vendor shall be exclusively responsible for: (a) all compensation, employment tax withholdings and payments, and all fringe benefits for its employees in full compliance with all applicable federal, state and local laws; (b) all insurance coverage’s and benefits for its employees in full compliance with all applicable federal, state and local laws, including but not limited to pension or retirement benefits, works’ compensation, unemployment compensation, and Social Security benefits; and (c) all payments to its Vendors and subcontractors for goods and/or services directly or indirectly related to the solicitation.

2.17 Unless otherwise agreed in writing by the District, delivery of products shall be FOB destination with all transportation and handling charges paid by the awarded Vendor.

The District’s acceptance of any offer is made in reliance on Vendor’s promised delivery date and/or installation of service performance time, as material and basic to the acceptance. If Vendor fails to deliver as and when promised, the District may, without liability and in addition to its other rights and remedies at law or in equity, cancel the order by notice effective when received by Vendor as to goods not yet delivered and services not yet rendered, and purchase substitute goods or service elsewhere and charge Vendor with any loss incurred.

2.18 Vendor shall indemnify and hold harmless the District, its elected officials, employees, and agents against any and all claims, damages, loss, liability, and court awards (including costs, expenses, and attorney fees) incurred as a result of any act or omission by Vendor, its employees, agents, subcontractors, or assignees arising out of or in connection with the RFP. In the event any goods sold or delivered as a result of this RFP are covered by any patent, copyright or trademark, or application therefor, Poudre School District Strategic Sourcing RFP 26-700-001 Page 8

Vendor shall indemnify and hold harmless the District, its elected officials, employees and agents from any and all claims, damages, loss, liability and court awards (including costs, expenses and attorney fees) incurred as a result of any claims, legal actions or judgments based on the actual or alleged manufacture, sales or use of such goods in violation, infringement or the like or rights under such patent, copyright or trademark, or applications therefor.

2.19 Vendor shall not assign an agreement, as a result of this solicitation, or any of its rights, interests, or obligations without the prior written consent of the District. The consent may be withheld for any reason or no reason as determined by the District in its sole discretion.

2.20 It is agreed that no otherwise qualified Intern shall be excluded from participating in, be denied the benefits of, or be subject to discrimination, including harassment, under any provision of this Agreement on the basis of race; creed; color; national origin;

age; sex; pregnancy; physical recovery from childbirth or a related condition; sexual orientation; marital status; veteran status; religion; genetic information; gender expression; gender identity; ancestry; or disability.

2.21 Venue for any and all legal action regarding or arising out of transactions covered herein shall be solely in the District Court in and for Larimer County, State of Colorado. The transactions covered herein shall be governed by the laws of the State of Colorado.

2.22 Bids shall contain a signature of an authorized representative in the space provided on the Bid Certification Form. Failure to properly sign bid may result in bid being considered non-responsive.

2.23 Where there appears to be variances or conflicts between the General Terms and

Conditions and the Special Conditions outlined in this Solicitation, the Special Conditions shall prevail.

2.24 The District shall issue written addenda if substantial changes, which impact the technical submission of bids, are required. Copies of such addenda will be distributed via the BidNet system. In the event of conflict with the original agreement documents, addenda shall govern all other agreement documents to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified.

2.25 All information and supplemental documentation required in conjunction with this bid shall be furnished by the Vendor with its bid. If the Vendor fails to supply any required information or documents, its bid may be considered non-responsive and ineligible for award.

2.26 The accuracy of the bid is the sole responsibility of the Vendor. No changes in the bid shall be allowed after the submission deadline, except when the Vendor can show

Poudre School District Strategic Sourcing RFP 26-700-001 Page 9 clear and convincing evidence that an unintentional factual mistake was made, including the nature of the mistake and the price actually intended.

2.27 The apparent silence or omissions within this solicitation regarding a detailed description of the materials and services to be provided shall be interpreted to mean that only the best commercial practices are to prevail and that only materials and workmanship of first quality are to be used.

2.28 Vendors may offer a cash discount for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation purposes.

2.29 While the quantities stipulated in this solicitation will be used by the District for the purposes of determining the successful Vendor(s) meeting specifications, it is hereby agreed and understood that the District has a right to adjust (increase or decrease) the quantities ordered in conjunction with this solicitation based on available budget.

2.30 As this solicitation specified the estimated number of items to be purchased by the

District, it is understood and agreed that the District may, within (120) days after the terms and conditions of this contract have been fulfilled through the delivery and acceptance of the items, the District may purchase additional quantities of the same model or brand of item from the awarded Vendor(s). Pricing will remain fixed and firm for this (120) day period. This option, if exercised, is the prerogative of the District and shall be honored by the Vendor(s) as a condition of award.

2.31 All deliveries shall be made in accordance with good commercial practice and shall be adhered to by the successful Vendor, except in such cases, where the delivery will be delayed to due to acts of God, strikes, or other causes beyond the control of the Vendor. In these cases, the Vendor shall notify the District of the delays in advance of the delivery date so that a revised delivery schedule can be negotiated.

2.32 A purchase order resulting from this solicitation shall be governed by and construed in accordance with the laws of the State of Colorado.

2.33 Payment for the goods and/or services furnished by the Vendor shall not constitute acceptance thereof. The District shall have the right to inspect such goods and the products of such services, and to reject any or all of which are in the District’s judgment defective or nonconforming. In addition to the District’s other rights, goods rejected, and goods supplied in excess of quantities specified in a purchase order, may be returned to the Vendor at the Vendor’s expense. The District may charge Vendor all expenses of unpacking, examining, repacking, and reshipping such goods.

In the event the District receives goods whose defects or nonconformity is not apparent upon examination, the District may require replacement and/or payment of damages upon discovery of the defects or nonconformity. Nothing contained herein shall relieve, in any way, Vendor from the obligation of testing, inspection, and quality control.

Poudre School District Strategic Sourcing RFP 26-700-001 Page 10

2.34 Upon delivery of the requested goods and/or services, the awarded Vendor(s) shall submit an invoice to the District’s Accounts Payable Department. The invoice shall reference the appropriate purchase order number, the delivery address and the corresponding delivery ticket or packing slip that was signed by the authorized representative of the District when the items were delivered. Under no circumstances shall the invoice be submitted to the District in advance of delivery and acceptance of the item(s).

2.35 The District utilizes the PaymentWorks vendor portal to collect, validate, and manage vendor information. The service provider must complete the registration process in the portal and be approved by the District prior to the issuance of a purchase order.

2.36 The District may, at its sole and absolute discretion:

2.36.1 Reject any and all or parts of any or all bids submitted by prospective Vendors;

2.36.2 Re-advertise this solicitation;

2.36.3 Postpone or cancel the bid process for this solicitation;

2.36.4 Waive any irregularities or technicalities that are not qualified as a requirement for responsiveness in this bid or in bids received in conjunction with this bid; and/or

2.36.5 Determine the criteria and process whereby bids are evaluated and awarded.

2.37 The District and the Awarded Vendor or Vendors may enter into a one-year agreement, with the option to renew up to four additional one-year terms.

2.38 The District may terminate an agreement at any time in its sole discretion for any reason, with or without cause, upon written notice served on the Vendor no less than thirty (30) days prior to the date of termination. In the event of such early termination by the District, the Vendor shall be paid up to the date of termination for services performed under and in accordance with this agreement.

2.39 Information and materials submitted in response to this RFP may be considered public records subject to disclosure under the Colorado Open Records Act (CORA), C.R.S. §§ 24-72-200.1 to -205.5. Information and materials that Vendor believes are confidential and not subject to disclosure under CORA must be submitted separately with a citation to the section of CORA and any other relevant law under which Vendor believes they are confidential. The District, not Vendor, shall determine whether information and materials so identified will be withheld as confidential, but will inform Vendor in advance of disclosure to give it an opportunity to take legal action to protect its interests vis-à-vis the party making the CORA request.

2.40 For the purposes of solicitation evaluation, Vendor must indicate any variances to the specifications and terms and conditions, no matter how slight. If variations are not

Poudre School District Strategic Sourcing RFP 26-700-001 Page 11 stated in the Vendor’s response, it shall be construed that the quote fully complies with the specifications and terms and conditions. Notwithstanding the above, it is hereby agreed and understood that the District reserves the right to reject these variations if they individually, or as a whole, do not meet the standards established in the specifications.

2.41 Appeal of Award. Vendor may appeal the award by submitting, in writing, a request for re-consideration to the District’s Strategic Sourcing department within seventy-two (72) hours after the receipt of the notice of award.

2.42 Warranties

2.42.1 Notwithstanding prior acceptance of services by the District, the Vendor shall expressly warrant all delivered services provided, as compliant with the terms of the contract and industry standards thereafter. The warranty period will begin at the time the goods and services have been formally accepted in writing by the District.

2.42.2 Vendor warrants that all services furnished under the contract shall be safe and appropriate for the purpose for which services of like kind are normally used. If Vendor knows or has reason to know the particular purpose for which the District intends to use the service, Vendor warrants that such services shall be fit for that particular purpose. Vendor agrees to promptly correct all defects and/or deficiencies in any services not conforming to the foregoing warranties, without expense to the District, provided the District elects to allow Vendor the opportunity to do so.

2.42.3 The Vendor will correct all defects and/or deficiencies associated with the contract and replace incorrect or defective services within five (5) business days of written notification from the District to the Vendor. If, within five (5) business days after written notice by the District to the Vendor, the Vendor has not corrected all defects and/or deficiencies, the District may correct all defects and/or deficiencies at the Vendor’s expense.

2.42.4 During the warranty period, the Vendor shall be responsible and bear all costs to correct any problems, defects and/or deficiencies reported which do not meet the specifications set forth in the contract.

2.42.5 Defects and/or deficiencies properly noted in writing to the Vendor before expiration of the warranty period will be fully covered regardless of such expiration.

2.42.6 By acceptance of a contract as a result of this RFP, in addition to the guarantees and warranties provided by law, Vendor expressly guarantees and warrants as follows:

2.43 That nothing contained herein shall exclude or affect the operation of any implied warranties otherwise arising in favor of the District.

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2.44 Cooperative Purchasing Efforts

2.44.1 Poudre School District is a member of, or affiliated with, several regional professional procurement organizations within Colorado and Wyoming.

These organizations are comprised of governmental purchasing agents, or agency representatives responsible for the purchasing function. These organizations include:

2.45 Colorado Educational Purchasing Council (CEPC) - A cooperative purchasing organization comprised of purchasing agents/buyers representing all Colorado public school districts.

2.46 Multiple Assembly of Procurement Officials (MAPO) - A cooperative purchasing organization comprised of procurement representatives from state, county, municipal, governments, special districts, or school districts along the front range of the Rocky Mountains in Colorado.

2.46.1 Rocky Mountain Governmental Purchasing Association (RMGPA) - A chapter member of the National Institute of Governmental Purchasing (NIGP), consisting of public procurement professionals and their representative agencies which include approximately 100 state, county, and municipal governments; school districts and higher education; and other special districts.

2.46.2 Members of these organizations, at their discretion, may request use of the agreements or awards that result from this solicitation. Each governmental entity which uses an agreement(s) resulting from this solicitation would establish its own agreement, issue its own orders, schedule deliveries, be invoiced individually, make its own payments, and issue its own exemption certificates as required by the Vendor. It is understood and agreed that the District is not a legally binding party to any contractual agreement made between another governmental entity and the Vendor as a result of this solicitation. The District shall not be liable for any costs or damages incurred by any other entity. Usage by any other entity shall have no negative impact on the District in the current term or in any future terms.

3.0 SCOPE OF WORK AND SPECIFIC CONDITIONS

3.1 The District’s provided scope of work is attached as Attachment A.

3.2 The District intends to award one vendor, however, if in the District’s best interest up to three vendors may be awarded contracts.

3.3 The District may request formal pricing quotes from the awarded vendor or vendors for each specific project.

Poudre School District Strategic Sourcing RFP 26-700-001 Page 13

3.4 Awarded vendors under this RFP are not guaranteed any specific project. Project awards will be made at the sole discretion of the District.

4.0 EVALUATIONS AND AWARD

4.1 Vendor responses to this RFP shall be evaluated on ability to meet the scope and specification, minimum qualifications, and submittal requirements as set forth in this

RFP.

4.2 The evaluation committee will score submissions using the criteria that follows:

Scoring Items Max Score Relevant experience with K – 12 Environments 20 Responsiveness and flexibility in on-call work 20 Quality of previous conceptual or small -scale design work 20 Hourly rate and fee structure 20 References and qualifications of key personnel 20

Total Score 100

4.3 During the evaluation process, the District reserves the right, where it may serve the District’s best interest, to request additional information, or clarifications from bidders, or to allow corrections of errors or omissions. Amendments or clarifications to submitted response not requested by the District will not be accepted, nor considered following the opening of the response.

4.3.1 The District may invite selected vendors to present, demonstrate or provide a testing environment to the evaluation committee for software component of the solicitation.

4.4 Responses to this solicitation will be independently evaluated by an evaluation committee to be established for such purpose.

4.5 Responses submitted will be evaluated using pre-determined rating criteria. Those responses that are clearly non-responsive to the stated requirements may be eliminated prior to the evaluation. Prior to response submission, bidders are encouraged to review the requirements stated in this solicitation document and BidNet for any related addenda to ensure requirements are incorporated in their responses.

4.6 The District reserves the right to request additional information, negotiate, award, or negotiate an agreement further with one or more Vendor.

4.7 The District shall be the sole judge of the quality of the Services based on the submission of the information sheets and its decision shall be final in its best interest.

4.7.1 Preference will be given to vendor who is able to fulfill the entire scope of work.

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4.8 In the event multiple vendors are awarded.

4.8.1 Award Vendors will be ranked based on the established evaluation criteria.

4.8.1.1 Work will be assigned on an as-needed basis, with the highest-ranked firm receiving the first right of refusal for each opportunity.

4.9 The District will conduct first-round scoring of all qualified submissions. Results will be evaluated for the purpose of ranking and selecting up to three vendors for presentations and interviews.

4.9.1 Vendors selected for presentations and interviews will be re-evaluated using the same evaluation criteria for a final ranking of any selected vendors.

4.10 For the purposes of solicitation evaluation, bidders must indicate any variances to the specifications and terms and conditions, no matter how slight. If variations are not stated in the bidder’s response, it shall be construed that the proposal fully complies with the specifications and terms and conditions. Notwithstanding the above, it is hereby agreed and understood that the District reserves the right to reject these variations if they individually or, as a whole, do not meet the standards established in the specifications.

4.11 Modification to this document, exhibits or addenda will be considered invalid will not accepted in any format by the District, and may be cause for disqualification.

Proposed modifications may be submitted through BidNet with the submission of a Bid response. Proposed modifications are not considered as accepted unless formally accepted in writing by the procurement agent prior to the intent to award. Submission of a modification, and an intent to award from a solicitation shall not be considered in any way, an acceptance of any proposed modifications by the Vendor.

4.12 Award of contract shall be made to the responsive and responsible Vendor meeting the specifications and as deemed to be in the best interests of the District. Interviews may be requested with one or more respondents. Final evaluation may be based on, but not limited to, any or all of the following: price, adherence to specifications, performance, previous experience with similar projects, references, product availability and delivery time. Those Bids that are clearly non-responsive to the stated requirements may be eliminated prior to this evaluation.

4.13 This solicitation, or submitted agreement from Vendor, does not commit the District to award a contract or to pay any costs incurred in the preparation of a proposal or to procure a contract for the services. The District reserves the right to accept or reject any or all proposals received as a result of this request or to cancel in part or in its entirety this solicitation if it is deemed to be in the best interest of the District. The District reserves the right to accept any portion of the proposal or the entire proposal as deemed in the best interest of the District.

5.0 SUBMISSION OF BID

Poudre School District Strategic Sourcing RFP 26-700-001 Page 15

5.1 Vendor must include the following:

5.1.1 Contractor Qualification Statement Vendor and company profile

5.1.2 Provide examples of similar work involving K-12 projects

5.1.3 Resumes of key personnel and team members

5.1.4 Vendor’s hourly fees and pricing structure by role.

5.1.5 Description of approach to on-call service delivery

5.1.5.1 Included size of the firm and the availability of staff

5.2 By signature of the Bid Certification Form, contained within this RFP, and accepted submission through BidNet to this solicitation, the Vendor certifies that submission of this RFP is made without any previous understanding, agreement, or connection either with any persons, firms or corporations offering a RFP for the same items or with the District.

5.3 Bid responses shall contain a signature of an authorized representative in the space provided on the Bid Certification Form.

5.4 The Vendor through submission of the Bid Certification Form certifies that this solicitation is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

5.5 Submission of a bid response is deemed as acceptance of all terms, conditions and specifications contained in the solicitation package initially provided to the Vendor.

5.6 It shall be the sole responsibility of the Vendor to ensure their Bid is submitted through BidNet by the submission deadline. Late responses will not be accepted.

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6.0 REFERENCES

References – List three (3) references for which your company has completed similar services for projects of similar scope. Preference will be given to references in the k-12 industry.

Company Name

Address

Contact Person

Telephone

Email

Describe type of work/service performed or items supplied

Poudre School District Strategic Sourcing RFP 26-700-001 Page 17

7.0 BID CERTIFICATION FORM On-call Design and Architecture Services

RFP #26-700-001

Bids must be submitted and received in BidNet’s electronic solicitation portal on or before 2:00 p.m. MST on August 4, 2025.

The undersigned hereby affirms that:

• He/she is a duly authorized agent of the company issuing this bid and that all information provided in the bid is true and accurate.

• He/she has read the conditions and technical specifications, which were made available to the company in conjunction with this RFP, and fully understands and accepts these terms unless specific variations have been expressly listed in the bid.

• The company will adhere to all terms and conditions and provide, at a minimum, all services as expressed in the RFP and/or the company’s bid responding to the RFP.

• The company meets or exceeds all of the required criteria as specified by this RFP.

• The company’s bid is being offered independently of any other Vendor and in full compliance with the terms specified in this RFP.

• The company will accept any awards made to it, as a result of this RFP for a minimum of ninety (90) calendar days following the date and time of the RFP closing.

Printed Name

Title

E-Mail Address

Mailing Address

Phone Number

(If different from Agent – include e-mail address and phone number)

NOTE: Bids submitted without the signature of an authorized agent of the company may be considered non-responsive and ineligible for the award.

Poudre School District (“the District”) is requesting electronic sealed bids from professional and qualified service providers (“Vendor”) for one or more vendors to provide on-call design, engineering and architecture services as provided in this Requ...