North Dakota Heritage Center & State Museum Audiovisual Services

The State Historical Society of North Dakota is seeking proposals for audiovisual services at the North Dakota Heritage Center & State Museum located in Bismarck, Burleigh County. The procurement is a firm fixed-price contract for remodeling and updating audiovisual systems with a project term from March 17, 2025 to May 1, 2025. Key deliverables include implementing a comprehensive, IP-networked AV management system that integrates with existing amplifiers, speakers, and digital infrastructure across multiple venue spaces including the Missouri River Event Center, classrooms, Russell Reid Auditorium, Great Plains Theater, exhibit galleries, and public spaces. Offerors must have a minimum of three years experience with AV installations and proven project experience in commercial, public, or non-residential environments. The evaluation will use a 100-point scale, with 80 points allocated to technical proposals (60 points for scope of work strategy, 20 points for experience/qualifications) and 20 points for cost. Important dates include a mandatory building walkthrough on February 25, 2025, at 1:00 PM CT, initial questions due by February 18, 2025, and proposals due March 4, 2025, by 2:00 PM CT.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must be registered with the North Dakota Secretary of State if required and maintain comprehensive insurance coverage, including $2 million in commercial general liability, $2 million in automobile liability, workers compensation, $1 million in professional errors and omissions, and $5 million in cyber liability insurance for data hosting. The project requires full system configuration files to be editable by state personnel, with basic training provided, and seeks a universal AV management interface comparable to Q-SYS. While no specific budget is disclosed, funds have been appropriated for the project. The state reserves the right to extend the contract for an additional 60 days beyond the current termination date, with all work to be completed by June 30, 2025. Optional value-added services such as extended warranties or maintenance agreements can be proposed separately, and the contract allows for potential integration with the existing Paradigm light control system in Russell Reid Auditorium.