NB 27-88277 Grounds Maintenance and Snow RemovalBid Documents

Marion County, Indiana is soliciting bids for grounds maintenance and snow removal services at downtown government buildings and surrounding areas under Negotiated Bid 27-88277, with proposals due September 30, 2026. The solicitation includes optional Indiana Veteran Owned Small Business (IVOSB) subcontracting opportunities and multiple state preference programs — Indiana Business (Buy Indiana), Indiana Small Business, specialized employee services (15% price preference where eligible), U.S.-manufactured products, Indiana-mined coal, recycled materials, soy-based products, and farm products — requiring bidders to affirmatively claim applicable preferences with supporting documentation.

The scope encompasses eight line items across two locations: lawn mowing with trimming and blowing, lawn maintenance including fertilizer and aeration, landscaping with mulch and stone application, irrigation system maintenance and repair, annual tree trimming and deadwood removal, fall leaf removal, same-day snow removal and salting, and emergency maintenance for downed trees or storm debris within 24 hours. All pricing must be submitted as all-inclusive unit rates with no additional charges permitted after award; respondents must complete the Cost Proposal workbook (Attachment D) with all line items and locations, provide a matching quote on company letterhead, and confirm compliance with minimum specification requirements.

Bidders must submit a completed Attestation Form (Attachment F), Indiana Economic Impact Form (Attachment C) documenting Indiana resident employment and payroll, and any applicable IVOSB Subcontractor Commitment Form (Attachment A1). The state intends to award to the lowest bidder meeting all specified requirements. Campus maps (Attachment J) are provided to identify work locations. Questions must follow the Q&A Template (Attachment E) format and reference specific bid document sections. All proposals must include a working Excel file with the cost proposal and matching company letterhead quote.