Nanoindentation System
Closed State & local contract opportunity Posted
- Solicitation number
- 2137589
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Michaela Costello bids@sunypoly.edu (315) 792-7293
Updated .
About this opportunity
SUNY Polytechnic Institute is requesting bids on a Nanoindentation System meeting specified technical and performance requirements for educational use, with bids due August 19, 2026 at 3:00 p.m. EST. This is an IFB subject to NYS Finance Law 139j & k (Lobbying Law), which restricts all vendor contact to the designated procurement officer only; unauthorized contact can result in contract denial or debarment from sales to any NYS agency.
Bidders must demonstrate a minimum of ten years' experience manufacturing or supplying instrumented nanoindentation systems and must be authorized by the original equipment manufacturer to sell, deliver, install, and support equipment in the United States. The system must include nanoindentation, nanoscratch, nanowear, in-situ Scanning Probe Microscopy imaging, high-speed mechanical property mapping, and dynamic mechanical analysis capabilities. Equipment must meet OSHA requirements with U.S. safety certifications (UL/NRTL documentation); CE-only certification is not acceptable. The system will be installed at SUNY Poly's Utica campus in Donovan Hall's Multifunctional Lab and must fit through an 84" × 108" doorway. All equipment must be fully operational and safe-certified in writing before final payment.
Pricing must be FOB Destination freight prepaid, all-inclusive in USD, and include delivery, installation, calibration, on-site training (minimum two full days), and three years of full warranty coverage. Extended warranty for three additional years is optional. All costs including travel must be included. The bidder must confirm on-site service response capability within five business days. The contract term is one year with an option to renew for up to three additional years; annual cost adjustments for renewal shall not exceed the nationally accepted Consumer Price Index. Award will be made to the lowest responsive bid from a responsible and qualified bidder. Questions are due August 6, 2026 at 3:00 p.m. EST, with official responses by August 13. Bids must remain firm for ninety days. Bidders must submit three U.S. installation references from the past five years, proof of one million dollars professional liability insurance, NYS Workers' Compensation and Disability Forms, Vendor Responsibility Questionnaire, EEO Staffing Plan, sexual harassment prevention policy certification, and procurement lobbying act compliance documentation.
Opportunity text
SUNY Polytechnic Institute is seeking bids from responsible and responsive vendors to provide a Nanoindentation System equal to or exceeding the attached specifications, in an educational setting. If you are interested in this procurement opportunity, please view the Documents tab for a copy of the bid package. All attachments are mandatory and must be submitted with your response. All bids must be received electronically by the date and time indicated at bids@sunypoly.edu. This procurement is subject to NYS Finance Law § 139j & k, also known as the Lobbying Law. Therefore, vendors are cautioned that the only permissible contact forthis procurement is the individual listed in this advertisement. Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency. Successful contractor shall be required to complete a contract and all related documents, including but not limited to Vendor Responsibility, NYS Finance Law 139 and NYS Tax Law Section 5-a. In addition, the contractor shall be required to submit valid and current NYS Workers' Compensation and Disability Forms. Links:Vendor Responsibility Questionnaire: click here Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None
Files
| File | Type | Posted |
|---|---|---|
| Attachments 6-8 - IFB 26-01 - Bidder Response Forms.xlsx | XLSX spreadsheet | |
| IFB 26-01 Nanoindentation System Questions & Responses.docx | DOCX document | |
| Attachment X - IFB 26-01 - Cost Proposal Submission Form.xlsx | XLSX spreadsheet | |
| IFB 26-01 - Nanoindentation System.pdf |
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