IFB 26-01 Nanoindentation System Questions & Responses.docx

This is a Questions & Responses document for SUNY Polytechnic Institute's Invitation for Bid (IFB) 26-01 for a Nanoindentation System. The document clarifies that IFB 26-01 is a re-bid of the previously canceled IFB 25-37, with changes limited to updated dates and contact personnel. The procurement seeks a nanoindentation system with capabilities including nanoindentation, nanoscratch, nanowear, in-situ Scanning Probe Microscopy imaging, high-speed mechanical property mapping, and dynamic mechanical analysis. The system will be installed at SUNY Poly's Utica campus in Donovan Hall's Multifunctional Lab and must fit through an 84" × 108" doorway. Questions were due August 6, 2026 at 3:00 p.m. EST, with official responses provided by August 13, 2026. Bids are due August 19, 2026 at 3:00 p.m. EST and must remain firm for ninety days. The contract term is one year with an option to renew for up to three additional years, with annual cost adjustments not exceeding the Consumer Price Index.

Pricing must be FOB Destination freight prepaid and all-inclusive in USD, covering delivery, installation, calibration, minimum two full days of on-site training, and three years of full warranty coverage. Bidders must demonstrate a minimum of ten years' experience manufacturing or supplying instrumented nanoindentation systems and authorization from the original equipment manufacturer to sell and support equipment in the United States. Equipment must meet OSHA requirements with U.S. safety certifications (UL/NRTL documentation); CE-only certification is unacceptable. All equipment must be fully operational and safe-certified in writing before final payment. Bidders must confirm on-site service response capability within five business days and submit three U.S. installation references from the past five years, proof of one million dollars professional liability insurance, NYS Workers' Compensation and Disability Forms, Vendor Responsibility Questionnaire, EEO Staffing Plan, sexual harassment prevention policy certification, and procurement lobbying act compliance documentation. Award will be made to the lowest responsive bid from a responsible and qualified bidder.