Attachments 6-8 - IFB 26-01 - Bidder Response Forms.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- Nanoindentation System
- Solicitation number
- 2137589
- Issued by
- Oneida County, New York
About this file
This is a bidder response forms attachment set for an Invitation for Bid (IFB) 26-01 issued by SUNY Polytechnic Institute for the procurement of a nanoindentation system. The three mandatory submission forms require bidders to provide references and contract termination history, subcontractor information, and confirmation of mandatory requirements. Bidders must demonstrate a minimum of ten years of experience manufacturing or supplying instrumented nanoindentation system technologies and must be authorized by the original equipment manufacturer to sell, deliver, install, and support the quoted equipment in the United States. The bidder's professional service organization must be capable of providing onsite installation, testing, repair, and training with factory-certified personnel. Additionally, bidders must be able to provide onsite service within five business days of a service request and must honor all warranty requirements. All submissions must be made electronically to bids@sunypoly.edu by the deadline specified in the bid package.
Bidders are required to provide all relevant certifications for installation, service, and support, including applicable U.S. safety certifications such as UL/NRTL documentation, as CE-only certification is not acceptable at SUNY. Equipment must meet OSHA requirements with formal certification documents subject to SUNY Engineering approval prior to acceptance. Bidders must acknowledge that their proposed product, service, and solution fully complies with every technical, functional, operational, and performance specification outlined in the solicitation, with failure to meet any specification constituting grounds for disqualification. Bidders must identify and explain any cancelled or failed implementations of their proposed solution resulting in contract termination within the past five years or pending litigation. All correspondence, bid documents, training and service manuals, and certifications must be provided in American English and United States currency. The successful contractor will be required to comply with NYS Finance Law 139 and 139j & k (Lobbying Law), NYS Tax Law Section 5-a, and submit valid and current NYS Workers' Compensation and Disability Forms.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment X - IFB 26-01 - Cost Proposal Submission Form.xlsx | XLSX spreadsheet | |
| IFB 26-01 - Nanoindentation System.pdf | ||
| IFB 26-01 Nanoindentation System Questions & Responses.docx | DOCX document |
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Text version
Attachment 6 -Ref & Comp Exp
| Attachment 6: Bidder References & Contract Termination History Submission Form | |||||
| PART 1 | References (expand form as needed) | ||||
| References will be contacted to validate the minimum service requirements listed in Attachment 4, under "Bidder References". When third parties are relied on to provide services above, the references provided must also validate the services have been previously performed successfully by the third party. | |||||
| Company name | Address | Contact name, email address, and phone number | Contract start & end date, length of engagement | Provide the minimum qualification set forth in Attachment 4: Bidder References met through this engagement as well as a description of the engagement. | |
| 1 | |||||
| 2 | |||||
| 3 |
| PART 2 | Contract Terminations (include all contracts terminated within the past 5 years) | ||||
| Company name | Address | Contact name, email address and phone number | Contract start & end date, length of engagement | Reason for contract termination | |
| 1 | |||||
| 2 | |||||
| 3 | |||||
| PART 3 | Vendor Narrative Addressing Ability and Experience (if applicable please provide number of years experience with higher education and providing help desk services) |
| By signing below Bidder affirms and certifies it meets the Mandatory Bidder Qualifications set forth above. |
| Firms Name and Address: |
| FEIN #: |
| Respondent’s Name and Title: |
| Respondent’s Signature: |
| Date: |
Page &P
Attachment 7 - Subs
| Attachment 7: Proposed Subcontractor Information Submission Form |
| Complete for each proposed subcontractor. |
| Subcontractor Name: |
| DBA (if applicable): |
| Address: |
| Federal Tax Identification #: | |
| If applicable, place an “x” in the appropriate space: (check all that apply) | Small Business (if checked, provide # of employees ____) |
| NYS Certified Minority Owned Business | |
| NYS Certified Women Owned Business | |
| NYS Certified Service-Disabled Veteran-Owned Business | |
| NYS SFS Vendor ID Number: | |
| Contact Name: | |
| Title: | |
| Describe the portion of work that the proposed subcontractor will perform. | |
| Provide information which supports the subcontractor's ability to perform their portion of the work requested in this RFP (such as: necessary facilities, skill, experience and financial resources). |
Attachment 8 - Response Form Attachment 8: Mandatory Requirements Submission Form
| Check to affirm | Requirement Description | Describe your ability to meet each requirement as set forth in Section 4 of the IFB. Expand Form or use attachments as needed. |
| Relevent Experience | ||
| Minimum ten (10) years of experience manufacturing/supplying of instrumented nanoindentation system technologies. | ||
| Authorized by the OEM (if a dealer) to sell, deliver, install, and support the quoted equipment in the United States. | ||
| Bidder must be well versed in software design and have a professional service organization that can provide on-site Installation, Testing, Repair of these systems. | ||
| Affirm you meet the required experience. | ||
| Compliance, Certifications, and Safety Requirements: | ||
| Provide all relevant certifications required for installation, service, and support of the proposed solution. | ||
| Bidder must provide all applicable U.S. safety certifications (e.g., UL/NRTL). CE‑only certification is not acceptable at SUNY. | ||
| Bidder must provide acceptable NRTL documentation. | ||
| Equipment must meet OSHA requirements; formal certification documents are subject to SUNY Engineering approval prior to acceptance. | ||
| Pass/Fail Narrative | ||
| Affirm you provided a required Pass/Fail Narrative in accordance Section 4.1 of the IFB. | ||
| Service Requirements | ||
| Ability to provide on‑site service within five (5) business days of a service request and to honor warranty requirements. | ||
| Professional service organization capable of on‑site installation, testing, repair, and training with factory‑certified personnel. | ||
| Specifications | ||
| By submitting a proposal, the bidder acknowledges and certifies that their product, service, and/or solution fully complies with every technical, functional, operational, and performance specification outlined in this solicitation. Failure to meet any specification—whether major or minor—will be grounds for disqualification. | ||
| Other | ||
| Identify and explain any cancelled or failed implementations of the Bidder’s proposed solution resulting in contract termination in the last five (5) years or that are pending litigation. | ||
| All correspondence, bid documents, training/service manuals, and certifications provided in American English and United States currency. |
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