MVE - 1 Labels - KHP

Solicitation # EVT0010461
Posted 8/20/25, 5:30 PM
No Updates
Due 9/24/25, 3:00 PM
State
Kansas
Source
No public source available
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The State of Kansas Department of Administration's Office of Procurement and Contracts is soliciting competitive bids for Integrated Form Labels (MVE-1 Labels) for the Kansas Highway Patrol (KHP) through a Request for Proposal (RFP) with bid event number EVT0010461. The procurement seeks multi-layered form labels with specific technical requirements, including sequentially numbered control numbers, precise paper composition, clear cover/patch specifications, and strict quality standards. The contract will run from the award date through October 31, 2030, with an estimated annual quantity of 20,000 to 25,000 forms (20-25 boxes of 1,000 forms each). Bidders must provide detailed specifications for label production, including artwork, durability standards, and control numbering options. Two bid options are available: Option 1 requires sequentially numbered forms with no missing numbers, while Option 2 allows for a list of missing numbers to be provided at shipping. The proposal is due by September 24, 2025, at 2:00 PM CST, with bidders required to submit pricing per thousand forms, including all setup fees, shipping, and handling charges. Proofs must be submitted within 10 calendar days of order receipt, and all products must meet stringent quality standards.

The State of Kansas encourages participation from various business categories, including Disabled Veteran Owned Businesses, and offers potential preference designations for certified business bidders. Bidders must submit a current Tax Clearance Certificate, Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form to be considered. The contract has no minimum order requirements, and the State of Kansas provides no volume guarantees, with funding subject to budget constraints. Orders will be placed by the Kansas Highway Patrol using Agency Purchase Orders as needed. Shipping terms are FOB Destination with Freight Prepaid, and bids will be accepted only in US Dollars through the Kansas SMART Strategic Sourcing System. The State reserves the right to accept or reject any bid responses and modify evaluation criteria as necessary. While no specific budget range is explicitly stated, the annual estimated quantity suggests a potential contract value commensurate with producing 20,000-25,000 specialized form labels annually over a five-year period.

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