Laundry Chemicals - Statewide

The State of Kansas Department of Administration is seeking competitive proposals for a statewide Laundry Chemicals, Supplies, and Services contract targeting state agencies and political subdivisions, with a specific focus on correctional facilities and Larned State Hospital. The procurement, identified by Event ID 17300-EVT0010438, will establish a multi-vendor contract pool for a five-year period from January 1, 2026, through December 31, 2030. Vendors must provide laundry chemicals, install and maintain dispensing equipment, and offer technical assistance services, with proposals due by September 11, 2025, at 2:00 PM CST. Bidders are required to submit a standard discount percentage off the Manufacturer's Suggested Retail Price (MSRP) for chemicals and services, which must remain constant throughout the contract term. Key deliverables include monthly titration tests, quarterly lab testing, routine maintenance, and technical support, with dispensing equipment that is compatible with existing laundry systems. For orders exceeding $5,000, agencies must solicit quotes from all awarded vendors, with the lowest-priced vendor meeting specifications being selected.

The procurement encourages participation from various business categories, including potential preference for Disabled Veteran Owned Businesses and other certified businesses. Bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue, comply with immigration reform laws, and submit forms related to sexual harassment and boycott policies. Vendors must be officially registered and request an invitation at least 24 hours before the event's closing date. An administrative fee of 1% will be charged on all purchases, to be paid quarterly by contractors, with detailed quarterly reports required within 45 calendar days of each quarter's end. While specific budget ranges are not explicitly stated, the contract covers a comprehensive statewide scope encompassing multiple state agencies and political subdivisions. The State reserves the right to accept or reject any bid and maintains flexibility in the procurement process, with an emphasis on competitive and transparent vendor selection.