Multilingual Learner (ML) Compliance Data Platform

Boston Public Schools is soliciting proposals for a cloud-hosted Multilingual Learner (ML) Compliance Data Platform serving approximately 45,000 enrolled students, with proposals due October 6, 2026 at 12:00 PM. A bidder question deadline of September 28, 2026 applies, with consolidated responses posted by September 29.

The platform must track student identification and screening, Individual Learning Plan creation and tracking, English language proficiency assessment data, compliance documentation, and reporting aligned with Massachusetts Department of Elementary and Secondary Education (DESE) requirements and federal regulations. The solution must integrate with Aspen/SIS, Panorama, and approved identity providers including Clever and Google Suite, and must support single sign-on authentication and role-based access controls. Vendors must demonstrate at least five years of experience providing multilingual learner management platforms to five or more comparable school districts and must secure Technology Errors & Omissions/Cyber Liability insurance of at least $1 million per claim and $1 million aggregate.

BPS intends to award a one-year contract with two one-year renewal options to a single vendor. The estimated Year 1 budget is $375,000, covering implementation, platform licensing, per-user licenses (approximately 21,000 users), and 15 hours of initial training. All proposals become public records following evaluation completion. Vendors must comply with the Boston Jobs, Living Wage, and Prevailing Wage Ordinance, with covered service vendors of 25 or more full-time equivalent employees company-wide required to pay a minimum living wage of $19.36 per hour effective July 1, 2026. Vendor proposals must include completed CM-06, CM-09, CM-16, and Wage-2 certification forms, non-collusion and non-debarment certifications, CORI policy compliance documentation, and compliance with Massachusetts wage and tax law. Selected vendors must execute Boston Public Schools' standard contract terms and conditions without material modifications. Contractor selection is targeted for October 16, 2026.