OMME_ML_Compliance_Database_Management_System_Pricing.xlsx

This is a pricing spreadsheet for a Multilingual Learner (ML) Compliance Data Platform being procured by Boston Public Schools (BPS) in Massachusetts. The platform is a cloud-hosted system designed to track, manage, and ensure compliance with state and federal requirements for multilingual learner programs. The implementation includes project kickoff and planning, system configuration and customization, historical and live data migration for student, school, and staff information, ML compliance workflow development, human translation services for core documents in multiple languages, reporting dashboards and analytics, and ongoing support and maintenance. Training services include 15 hours of initial district and school training plus ongoing training. The platform must integrate data for all active students in the district, with user licenses estimated at 21,000 based on expected enrollment of multilingual learners (including former English learners).

The Year 1 total estimated budget is $375,000, which includes one-time implementation costs of $10,000–$20,000, an annual platform license of $20,000–$40,000, per-user licenses priced at $200,000–$300,000 for approximately 21,000 users, and training costs of $10,000–$20,000 for 15 annual hours. The user license quantity and associated costs are subject to change based on final district enrollment numbers. Future budget projections beyond Year 1 are contingent upon formal approval of proposed funding and are provided for planning purposes only, remaining subject to adjustment based on final allocations. Vendors are instructed to complete only specific columns of the pricing template when submitting bids.