MPA 138 FY27 Fire Extinguisher Maintenance and Repairs

The State of Rhode Island, Department of Administration, Division of Purchases is requesting quotations for fire extinguisher and suppression system maintenance, inspection, certification, repair, and scheduled maintenance services statewide under Master Price Agreement 138 for Fiscal Year 2027, with bids due September 1, 2026 at 1:00 PM EDT. A minimum 15% participation of contract dollar value must be awarded to MBE/WBE certified businesses under Rhode Island General Laws 37-14.1, and submission of an MBE Participation Acknowledgment Form is required at proposal time.

The scope encompasses 72 line items covering service, inspection, tagging, certification, repair, and scheduled maintenance for multiple fire extinguisher types (pressurized water, loaded steam, dry chemical, wet chemical, carbon dioxide, all-purpose, AFFF, halon, halitron) and fixed suppression systems in various sizes, all in compliance with Rhode Island Fire Marshal requirements and codes. Estimated annual quantities range from 1 to 1,500 units depending on item type. The vendor must ensure extinguishers are properly labeled, verify weights and pressures, maintain fusible links through annual inspection and six-month cleaning cycles, respond to emergency calls within 24 hours of agency notification, and replace removed extinguishers with units of at least equal rating. The vendor owner must obtain all required licensing and state permits for both portable and fixed unit services and may not subcontract any work. Pricing shall be quoted as a single firm unit price per line item, F.O.B. destination with inside delivery included, and pricing is net throughout the agreement period.

The contract term runs five years from October 1, 2026 through September 30, 2031. All proposals must be submitted electronically through Ocean State Procures. Required insurance includes general liability ($1,000,000 per occurrence), workers compensation ($100,000 per accident), and automobile liability ($1,000,000 per occurrence). The State reserves the right to make one or multiple awards or reject any or all bids. All awarded vendors are subject to a 0.33% contract administrative fee applied at invoice payment. Questions are due August 15, 2026.