RFQ26006743 MPA 138 Bid Specifications.pdf
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- Solicitation number
- RFQM27006883
- Issued by
- Rhode Island
About this file
This is a bid specification document issued by the State of Rhode Island, Department of Administration, Division of Purchases for MPA 138, a statewide fire extinguisher maintenance and repairs contract. The solicitation seeks a qualified vendor to provide service, inspection, tagging, certification, repair, and scheduled maintenance to fire extinguishers and suppression systems across Rhode Island in compliance with RI Fire Marshal requirements and codes. The vendor must ensure extinguishers are properly labeled, verify weights and pressures as appropriate, and maintain fusible links through annual inspection and six-month cleaning cycles. When fire extinguishers are removed from service for maintenance or recharge, the vendor must replace them with suitable extinguishers of at least equal rating. Emergency service calls must be responded to within 24 hours of agency notification, and the contract includes refill services. The vendor must submit quarterly reports by January 10th, April 10th, July 10th, and October 10th detailing Rhode Island municipalities and schools utilizing the MPA, including service dates, locations, and costs.
The vendor owner is responsible for obtaining all required licensing and state permits for both portable and fixed unit services and may not subcontract any work. Lines 1-69 of the pricing schedule are inclusive of all labor charges, with vendors required to provide part numbers for each line item. Defective parts replaced on extinguishers must be returned to the authorized department. Different colored tags must be used for different years, with the vendor notifying the state in writing of the color scheme annually. Work performed without prior agency notification that results in false alarms is subject to a $450.00 fine. For halon extinguisher refills, vendors must obtain agency approval before proceeding. No additional details regarding contract term, renewal options, or specific award dates are provided in this specification document.
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STATE OF RHODE ISLAND - Department of Administration Division of Purchases Tel. (401) 574-8100 One Capitol Hill Fax. (401) 574-8387 Providence, RI 02908-5864 Website: www.ridop.ri.gov
Bid Specifications MPA 138 – Fire Extinguisher Maintenance and Repairs
Specifications
Vendor to service, inspect, tag, certify, repair, and provide scheduled maintenance to fire extinguishers and suppression systems statewide, per RI Fire Marshal requirements and codes.
Vendor is to ensure extinguishers are properly labeled, checking weights and pressures when appropriate.
Work on the systems without notifying the agency and causing a false alarm will be subject to a $450.00 fine.
Different color tags must be provided for different years. The successful vendor will notify the State in writing which colors will be used each year.
Vendor (Owner of Company) is responsible to comply with all licensing or state permits on regulations covering this type of service (Both A&B for portable and fixed units).
Vendor may not sub-contract any work contained in this solicitation.
Vendor to return all defective parts which are replaced on the extinguishers to the authorized department.
Contract shall include emergency calls for refills and/or service.
Service calls must be responded to within 24 hours of agency call.
Any refills required for halon extinguishers, vendor must check with agency prior to proceeding.
Fusible links are included in inspection annually. Clean every six months.
Fire extinguishers removed from service for maintenance or recharge shall be replaced by a fire extinguisher suitable for the type of hazard being protected and of at least equal rating.
The vendor shall include the part number per line item on the pricing schedule.
By the 10th day following the end of a quarter, the Vendor shall submit a quarterly report of Rhode Island local municipalities and schools throughout the state that utilize the MPA to include, date, location, and total cost. Reports are due January 10th; April 10th; July 10th; and October 10th, of each year of the period of performance.
Pricing:
Lines 1-69 are to be inclusive of all labor charges.
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Bid Specifications – MPA 138
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