Modular Trailer Relocation Services

The California Department of Transportation (Caltrans) has issued Invitation for Bid (IFB) No. 04A4884 for Modular Trailer Relocation Services, seeking a contractor to move and fully set up three modular trailers from San Francisco to Benicia, California. The scope requires relocating two interconnected office trailers that need complete setup, including utility hookups, electrical work, and network infrastructure, along with a separate shower bath trailer for drop-off only. Contractors must provide all necessary labor, equipment, and tools, and are responsible for site preparation, seismic tie-downs, weather-proofing, ADA-compliant ramps, and ensuring trailers are in new/like-new condition. Mandatory site inspections were scheduled on multiple dates, including March 21, May 2, and May 9, 2016, with the final bid submission deadline extended to May 24, 2016 at 2:15 PM. Bidders must possess a valid C-47 (General Manufactured Housing) license from the California Contractors State License Board and a Public Utilities Commission Household Goods Carrier license or DMV Motor Carrier Permit. The contract term is set from May 1, 2016, through April 30, 2017, with work hours established as 7:00 AM to 3:00 PM, Monday through Friday.

The IFB includes a 25% Small Business (SB) participation goal, with no mandatory Disabled Veteran Business Enterprise (DVBE) requirement, though DVBE participation is encouraged with potential incentives ranging from 1-5%. Bidders must complete a Bidder Declaration form (Attachment 5) that requires detailed information about their organization type, licensing, and certifications. While no specific incumbent vendor is mentioned, the contract will be awarded as a lump sum bid to the lowest responsive and responsible bidder. The solicitation emphasizes that bids will be rejected if licensing requirements are not met, and Caltrans will verify license validity through the Contractors State License Board. Although the exact contract value is not specified in the documentation, the comprehensive requirements suggest a significant logistics and infrastructure project. Caltrans will handle certain aspects of the project, including repairs, maintenance, storm water management, and fire extinguisher installation, while the contractor manages most site preparation and relocation logistics.