Mobile Event Stage Trailer
Closed State & local contract opportunity Posted
- Solicitation number
- 2137493
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Craig Darcy craig.darcy@stonybrook.edu (631) 632-9308
- Jill McCahill jill.mccahill@stonybrook.edu (631) 632-6046
Updated .
About this opportunity
State University of New York at Stony Brook is requesting proposals for a mobile event stage trailer under IFB 2526-166MC, with proposals due September 2, 2026 and a non-mandatory Zoom pre-bid conference on August 4, 2026 at 11:00 AM Eastern Time.
The trailer must be towable by Ford F150-class pickup trucks and road-legal, with minimum dimensions of 31 feet in length by 8 feet in width by 11 feet in height. When deployed, the stage platform surface must measure at least 20 feet in depth by 24 feet in width with an optional extension to 24-foot depth. The roof must span at least 25 feet by 23 feet and reach 19 feet in height, with the stage platform itself standing 3 to 5 feet high. The trailer must withstand wind resistance up to 115 mph without windwalls; feature rain-proof and fire-retardant windwalls; include integrated stairs with guard rails and a portable ADA wheelchair lift with minimum 42-inch lift range; and support six-foot side rigging trusses on both sides rated for 1,500 lb capacity each, with at least 10 rigging points rated for 1,500 lb to accommodate 30-foot by 2-foot top banners and 5-foot by 15-foot side banners. The trailer will be powered by hydraulic systems with an electric motor for roof deployment.
The awardee must provide delivery (NET FOB Destination to Stony Brook, New York 11794), initial inspection and on-site training, initial warranty services during normal business hours Monday through Friday, and one year of post-warranty preventive maintenance and repair services including unlimited service calls, all labor and travel, one preventive maintenance inspection, and customer support via phone or email. Pricing must be submitted as separate line items including delivery.
No incumbent or prior awardee is identified. Bidders must register on the Jaggaer web-based platform at solutions.sciquest.com to access bid documents and submit proposals.
Opportunity text
This Event is issued by the State University of New York at Stony Brook (herein after referred to as "SUNY") to solicit proposals from bidders to provide a mobile event stage trailer at the State University of New York at Stony Brook, Stony Brook, NY 11794, as herein described delivered NET FOB Destination in accordance with SUNY at Stony Brook 2526-166MC and Exhibits. This mobile event stage trailer is intended to be used for outdoor events. This includes existing signature events like Silent Disco, Wolfieland, SSK Arts Street Fair, Earthstock, and other events in the future. For these events, the mobile event stage trailer can be used for performances, speeches, DJs, and/or sound and lighting elements to enhance the student experience. SUNY should be able to tow the mobile event stage trailer to various locations around Stony Brook University campus, as these events are in various different locations. The Non-Mandatory Zoom Pre-Bid Conference is scheduled for August 4, 2026 11:00 AM Eastern Time. Link to Join Zoom Meeting for Pre-Bid Conference:https://stonybrook.zoom.us/j/99478766296?pwd=58GEN0MQigK9aFadXoqa9ka9u8Hi4Q.1Meeting ID: 994 7876 6296Passcode: 830352---One tap mobile+16462551997,,99478766296# US+12122258997,,99478766296# USJoin instructionshttps://stonybrook.zoom.us/meetings/99478766296/invitations?signature=t8NvksoogOADiSxkaVAToPkm7etu3vt0NZB22OhpHk0 In order to access the bid documents, you will need to register your company on our web-based solution powered by Jaggaer: Jaggaer Supplier Registration: https://solutions.sciquest.com/apps/Router/SupplierLogin Public Site URL: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=SUNY Tutorial Video on registration process https://www.youtube.com/watch?v=EPwSanSotkw Bid Opportunities https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=SUNY Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00%
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