MNIT/DOC FAS Survey and Assessments Solutions

The Minnesota Department of Information Technology Services in partnership with the Department of Corrections is requesting proposals for a secure, scalable survey and assessments solution to support the complete lifecycle of surveys administered to incarcerated persons across Minnesota Correctional Facilities, with proposals due October 14, 2026 at 2:00 PM CDT.

The solution must enable DOC to design, distribute, and manage surveys; collect responses from incarcerated persons; automatically score responses according to DOC-defined algorithms; and provide flexible reporting for staff analysis. The solution must integrate with DOC's Operations Management System to securely ingest and evaluate structured data through internally developed scoring algorithms and generate supplemental analytical outputs and reports. Role-based access control is required to protect sensitive assessment data and limit access to authorized personnel only.

All services and data processing must occur within United States borders; foreign outsourcing is prohibited. The contractor must comply with comprehensive security and data protection requirements including encryption of all state data at rest and in transit, maintenance of data centers exclusively in the continental United States, annual third-party security audits per SSAE 18 SOC 2, ISO 27001, or GovRAMP standards, and NIST Special Publication 800-53 Revision 5 compliance at the Moderate Impact Level. GovRAMP Authorization status is required no later than April 1, 2027 for contracts involving high-risk data.

The contractor must maintain Professional/Technical and Errors and Omissions insurance with minimum limits of $2,000,000 per claim and $2,000,000 annual aggregate. The State will withhold retainage of up to 10 percent of amounts due until final product review and satisfactory fulfillment of all contract terms. Payment is due within 30 days of receipt of an undisputed invoice under Minnesota Statutes 16A.124.

Contractors exceeding the $100,000 threshold must obtain a Workforce Certificate from the Minnesota Department of Human Rights; those exceeding $500,000 must also obtain an Equal Pay Certificate before contract execution. All responses must be submitted electronically through the SWIFT portal. Delivery is to the Corrections Department Information Technology office at 1450 Energy Park Drive, Suite 200, St. Paul, MN 55108-5219 on December 6, 2026. Contact Carlos Emilio Vazquez at carlos.e.vazquez@state.mn.us. Event ID: G4601-2000018539.