MNIT_DOC_FAS_Survey_and_Assessments_Solutions.pdf
PDF 26 KB Posted
- Attached to
- MNIT/DOC FAS Survey and Assessments Solutions
- Solicitation number
- 2000018539
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the Minnesota Department of Information Technology Services (MNIT) in partnership with the Department of Corrections (DOC), Fiscal and Administrative Services Division. MNIT seeks a secure, scalable solution to support the complete lifecycle of surveys and assessments administered to incarcerated persons housed within Minnesota Correctional Facilities. The solution must enable DOC to design, distribute, and manage surveys; collect and automatically score responses according to DOC-defined algorithms; and provide flexible reporting capabilities for analysis and decision-making. The solution should integrate with DOC's Operations Management System to securely ingest structured data elements and evaluate them through internally developed scoring algorithms to generate supplemental analytical outputs and reports. The RFP is issued as a single line item lot with a submission deadline of October 14, 2026, at 2:00 PM CDT. The response deadline begins September 16, 2026, at 5:00 PM CDT. All responses must be submitted electronically through the SWIFT portal; no email or faxed submissions will be accepted. The delivery date for the solution is December 6, 2026, to the Corrections Department Information Technology office located at 1450 Energy Park Drive, Suite 200, St. Paul, MN 55108-5219.
The solicitation requires bidders to accept the terms and conditions set forth in the attached sample contract and to provide pricing information according to a detailed cost proposal template included with the RFP. Responses that do not comply with the solicitation requirements will be deemed nonresponsive and rejected. The solution must incorporate role-based access control to protect sensitive assessment data and ensure access is limited to authorized personnel only. Bidders must be registered as either a bidder or supplier in the SWIFT system to participate in this procurement opportunity. The contact for this solicitation is Carlos Emilio Vazquez at carlos.e.vazquez@state.mn.us. The event ID is G4601-2000018539, and all bids are requested in US dollars with no alternative currencies permitted.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_D.pdf | ||
| Attachment_C_-_Cost_Detail.docx | DOCX document | |
| RFP_Template_Survey_and_Assessment_Solution_Final.docx | DOCX document | |
| ptsamplecontractsandexhibits.docx | DOCX document | |
| Attachment_E.xlsx | XLSX spreadsheet | |
| Attachment_A_and_B.pdf |
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Text version
Event Description The Minnesota Department of Information Technology Services (MNIT) in partnership with the Department of Corrections (DOC), Fiscal and Administrative Services Division is seeking to implement a secure, scalable, solution that supports the full lifecycle of surveys and assessments administered to Incarcerated Persons (IPs) housed within Minnesota Correctional Facilities (MCFs). The solution must enable DOC to design, distribute, and manage surveys; collect responses from IPs; and automatically score those responses according to DOC-defined algorithms and criteria. The solution must provide flexible reporting capabilities, allowing DOC staff to view and download scored results for analysis and decision-making.
In addition to survey and assessment capabilities, the solution should integrate with the DOC’s Operations Management System (OMS) to securely ingest structured data elements related to an IP’s status, history, or profile. That data must then be evaluated through DOC’s internally developed scoring algorithms to produce supplemental analytical outputs and reports. The solution must support role-based access control to ensure all sensitive assessment data and generated reports remain protected and accessible only to authorized personnel.
General Comments
* ALL RESPONSES MUST BE SUBMITTED ELECTRONICALLY THROUGH THE SWIFT PORTAL. NO E-MAIL OR FAXED RESPONSES WILL BE
ACCEPTED.
PLEASE BE AWARE THAT THERE MAY BE ATTACHMENTS TO THIS EVENT. THE VENDOR IS RESPONSIBLE TO REVIEW ALL
ATTACHMENTS.
AWARD- Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected.
General Questions Question Ideal Response
Do you accept the Terms and Conditions set forth in the sample contract? If no, detail all exceptions.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Vazquez,Carlos Emilio Phone:
Fax #:
Email: carlos.e.vazquez@state.mn.us
Event ID Format Type Page G4601-2000018539 Sell RFx 1 Event Round Version 1 1 Event Name MNIT/DOC FAS Survey and Assessments Solutions Start Time Finish Time
09/16/2026 17:00:00 CDT 10/14/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No
Description: MNIT/DOC FAS Survey and Assessments Solution Comments:
* Please see the attached cost proposal for a breakdown of required cost information.
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Vazquez,Carlos Emilio Phone:
Fax #:
Email: carlos.e.vazquez@state.mn.us
Event ID Format Type Page G4601-2000018539 Sell RFx 2 Event Round Version 1 1 Event Name MNIT/DOC FAS Survey and Assessments Solutions Start Time Finish Time
09/16/2026 17:00:00 CDT 10/14/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Vazquez,Carlos Emilio Phone:
Fax #:
Email: carlos.e.vazquez@state.mn.us
Event ID Format Type Page G4601-2000018539 Sell RFx 3 Event Round Version 1 1 Event Name MNIT/DOC FAS Survey and Assessments Solutions Start Time Finish Time
09/16/2026 17:00:00 CDT 10/14/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: MNIT/DOC FAS Survey and Assessments Solution
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: CORRECTIONS DEPT-INFO TECHN
1450 ENERGY PARK DR
STE 200
ST PAUL MN 55108-5219
United States
Quantity: 1 Due Date: 12/06/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Vazquez,Carlos Emilio Phone:
Fax #:
Email: carlos.e.vazquez@state.mn.us
Event ID Format Type Page G4601-2000018539 Sell RFx 4 Event Round Version 1 1 Event Name MNIT/DOC FAS Survey and Assessments Solutions Start Time Finish Time
09/16/2026 17:00:00 CDT 10/14/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: MN.IT Contact: Vazquez,Carlos Emilio Phone:
Fax #:
Email: carlos.e.vazquez@state.mn.us
Event ID Format Type Page G4601-2000018539 Sell RFx 5 Event Round Version 1 1 Event Name MNIT/DOC FAS Survey and Assessments Solutions Start Time Finish Time
09/16/2026 17:00:00 CDT 10/14/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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