Attachment_C_-_Cost_Detail.docx
DOCX document 57 KB Posted
- Attached to
- MNIT/DOC FAS Survey and Assessments Solutions
- Solicitation number
- 2000018539
- Issued by
- Minnesota
About this file
This is a Cost Detail attachment for the Minnesota Department of Information Technology Services (MNIT) and Department of Corrections (DOC) survey and assessments solutions procurement. The document outlines the financial structure for implementing a secure, scalable platform that will support the complete lifecycle of surveys and assessments administered to incarcerated persons across Minnesota Correctional Facilities. The solution must enable design, distribution, and management of surveys; collection and automatic scoring of responses according to DOC-defined algorithms; integration with the DOC Operations Management System for structured data ingestion; and flexible reporting capabilities with role-based access controls. The cost detail provides the pricing framework and financial parameters that bidders must use to develop their proposals for this comprehensive assessment management system.
The cost detail establishes the financial terms and pricing structure that vendors must follow when submitting their bids for the survey and assessments solutions. The document specifies cost categories, pricing methodologies, and the financial breakdown required for evaluating vendor proposals. This attachment serves as the standardized cost template ensuring all bidders provide comparable pricing information, enabling the state to conduct equitable cost analysis across competing proposals. The cost structure allows DOC and MNIT to assess the total cost of ownership for the proposed solutions and make informed procurement decisions based on transparent, standardized financial information from all responding vendors.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_D.pdf | ||
| RFP_Template_Survey_and_Assessment_Solution_Final.docx | DOCX document | |
| ptsamplecontractsandexhibits.docx | DOCX document | |
| Attachment_E.xlsx | XLSX spreadsheet | |
| MNIT_DOC_FAS_Survey_and_Assessments_Solutions.pdf | ||
| Attachment_A_and_B.pdf |
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Text version
Attachment C – Cost Detail
REQUIRED RESPONSES
Complete the Cost Proposal below. All fields must have a response. If you need additional lines under a Cost Category, use the + under each row to add.
Provide a FIVE YEAR total for all costs associated with this RFP.
1. Do not alter the cost table below in any way, other than entering your cost figures. This includes, but is not limited to: adding line items, deleting line items, combining line items, adding/deleting/moving components of line items, etc.
1. Provide a single U.S. dollar amount in each box of the chart to indicate your proposed cost for each line item as requested – no ranges, alternatives, or contingencies. If, despite this directive, you include a cost range, alternative cost estimates, contingency, or other figure that is not a single dollar amount, the State will regard the highest cost in your range or your highest cost alternative as your cost figure for that line item.
1. All of the boxes of the chart must be filled out. If your cost for a particular line item is $0, indicate $0 in the appropriate box rather than leaving the box blank. Do not indicate “TBD”/“To Be Determined” in any box.
1. Expenses will not be reimbursed separately and should be pre-incorporated into your cost figures.
Cost Proposal
Vendor Name:
Vendor Representative Name and Title Completing this Cost Proposal:
| Cost Category |
| Cost Detail |
| Estimated Costs (if not applicable, indicate why). Each row must have an answer. |
| 1.Licensing |
| The total cost for this category should be listed under the “Estimated Costs” column to the right. Describe whether the cost is based on individual user accounts, concurrent users, by module, or by workstations/servers. If none of these are the basis for cost, specify how the cost is calculated. Please use the table below to indicate the cost breakdown by year up to five years. |
Five Year Total:
| 2.Support/Maintenance |
| Costs associated with supporting and maintaining the system; i.e. standard support, bug fixes, hotfixes, patches, upgrades, technical issue escalation, etc. Will there be costs for any system required updates, or for any system required upgrades? If yes, include those costs here. Indicate the yearly cost for standard support and maintenance (if applicable, + required system updates/upgrades). Please use the table below to indicate the cost breakdown by year for up to five years. The total Five Year cost for this category should be listed under the “Estimated Costs” column to the right. |
| 3. Customizations to achieve project objectives and Project Sample Tasks and Deliverables in Section 2 of RFP. |
| Provide estimated costs for all customizations required to meet proposed Project Sample Tasks and Deliverables in Section 2 of RFP, corresponding to your responses in the Workplan. Please use the table below to indicate the cost breakdown by year. The total cost for this category should be listed under the “Estimated Costs” column to the right. |
| 4.Implementation Costs |
| Provide the cost structure for any professional services, project management, quality assurance, configuration, training, travel, installation, third party software or any other costs associated with achieving production use of the solution and project timelines as described in the RFP. The respondents’ proposed Work Plan and project timeline should align with the desired implementation completion date, January 1, 2028. Separate out the costs by category. Please use the table below to indicate the cost breakdown by year. The total Five Year cost for this category should be listed under the “Estimated Costs” column to the right. |
| 5.Vendor Hosted |
| Cloud-based Software as a Service (SaaS) is vendor hosted. Provide any hosting costs if separate from licensing list the State hardware requirements, if any. |
Please use the table below to indicate the cost breakdown by year. The total cost for this category should be listed under the “Estimated Costs” column to the right.
| 6. Other Costs with proposed solution |
| List any other costs associated with the proposed solution that you have not disclosed or described in your RFP response, such as ongoing training, add-on features, recommended enhanced support, or required or recommended third party licensing costs not included in this section of this Cost Proposal. |
Provide any other costs anticipated over the term of the contract not listed above. Please use the table below to indicate the cost breakdown by year. The total Five Year cost for this category should be listed under the “Estimated Costs” column to the right.
| Total |
| Total Five Year cost includes the values for Licensing, Support and Maintenance, Customization, Implementation, Hosting, and Other Costs as listed in this table. |
| Grand Total: |
Costs Per Year
| Cost Category |
| YEAR 1 |
| YEAR 2 |
| YEAR 3 |
| YEAR 4 |
| YEAR 5 |
Licensing
Support/Maintenance
Customizations to achieve project objectives in Section 2 of RFP
Implementation Costs
SaaS and Hosting (if any)
Other Costs anticipated for proposed solution
Use N/A in the cell where the Cost Category is not applicable
Additional Tasks or Activities
| Cost Category |
| Responder Description / Itemized Cost Detail |
| Estimated Total Costs |
Other Optional Costs with proposed solution List any other costs associated with the proposed solution that are above and beyond the scope of what is requested in the RFP and are included as Additional Tasks or Activities. THESE COSTS WILL NOT BE INCLUDED IN SCORING as they are considered OPTIONAL.
The total Five Year cost for this category should be listed under the “Estimated Costs” column to the right.
| Total |
| Total cost for Other Optional Costs. |
| Document Name | 1 |
| Attachment C - Cost Detail | 3 |
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